Administrative Assistant - Part Time

JOB SUMMARY:

The Administrative Assistant will be responsible for assisting the Scholarship Program Manager with clerical activities and tasks supporting the CECI scholarship program. This is a part time position working at least 20 hours per week with an optional hybrid schedule.

ESSENTIAL FUNCTIONS:

• Prepare and send correspondence as needed.
• Receive and field incoming phone calls related to the program.
• Receive and monitor incoming mail, faxes and shared e-mail inbox by fielding inquiries, filing documents and responding to general questions by e-mail.
• Execute clerical duties, such as photocopying, faxing, filing, scanning, etc.
• Type, format, edit and proofread materials containing confidential and/or sensitive information related to the business operations.
• Ensure documents are assembled, organized, tracked, and filed. 
• Compile and record program data using Excel or other database; organize, track, file and report information as needed.
• Coordinate in person or virtual meetings using various virtual meeting platforms.
• Develop a meeting agenda and packets, prepare program status information and reports for presentations, distribute packets, record meeting minutes, and complete and distribute the meeting minutes.
• Participate in required company training.
• Maintain alertness and adhere to safety protocols.
• Perform additional duties as assigned.

KNOWLEDGE, SKILLS, & ABILITIES:

• Ability to demonstrate exceptional customer service and interpersonal skills.
• Ability to work independently with minimal oversight.
• Ability to adapt to changes in tasks in the work environment; manage competing demands and change approach to best fit the situation.
• Ability to read, learn and understand policies and procedures and how they relate to Calista Education and Cultures’ goals
• Ability to schedule meetings and taking meeting minutes.
• Ability to use general office equipment such as fax, phone, copier, etc.
• Computer skills specifically using Microsoft Office Suite; ability to learn additional computer skills or software programs.
• Ability to work effectively and cooperatively with others
• Administrative and clerical skills and ability to perform related tasks.
• Ability to manage time effectively.

QUALIFICATIONS:

• High School Diploma or GED equivalent
• Minimum of one year of administrative experience required
• Proven ability to work independently; manage time and tasks with minimal oversight.
• Ability to speak Yup’ik preferred.
• Ability to pass a reference, drug screen and background check.

WORKING ENVIRONMENT:

Calista Education and Culture, Inc.’s team has a fast-paced multi-tasking customer service-oriented office environment requiring a high degree of efficient and effective performance. Adaptability regarding schedule and task changes is necessary to accommodate changing priorities. Overtime may be required.

PREFERENCE STATEMENT
Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

EEO STATEMENT
Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.
 
REASONABLE ACCOMMODATION
It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.
 
The statements contained in this job description are intended to describe the general content and requirements for performance of this job.  It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.
 
This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.