What are the responsibilities and job description for the EVENT PRODUCER position at Callen-Lorde Community Health Center?
Job Details
Description
About Us:
Callen-Lorde is the global leader in LGBTQ healthcare. Since the days of Stonewall, we have been transforming lives in LGBTQ communities through excellent comprehensive care, provided free of judgment and regardless of ability to pay. In addition, we are continuously pioneering research, advocacy and education to drive positive change around the world, because we believe healthcare is a human right.
Our Mission:
Callen-Lorde Community Health Center provides sensitive, quality health care and related services targeted to New York’s lesbian, gay, bisexual, and transgender communities — in all their diversity — regardless of ability to pay. To further this mission, Callen-Lorde promotes health education and wellness, and advocates for LGBTQ health issues.
About the Role:
Callen-Lorde seeks an experienced, detail-oriented, and creative Event Producer to lead the strategic planning, production, and execution of signature fundraising events and third-party events. This role plays a pivotal part in shaping event experiences that elevate Callen-Lorde's brand, maximize fundraising potential, and strengthen community engagement. This full-time position requires flexibility to work evenings and weekends in alignment with event schedules.
Key Responsibilities:
As an Event Producer, your responsibilities will include:
-
Event Strategy and Planning: Lead the strategic planning and execution of Callen-Lorde’s signature fundraising events and third-party fundraisers. Develop event concepts, themes, and programming to create meaningful and memorable experiences for diverse audiences.
-
Budget and Timeline Management: Create and manage detailed event timelines, budgets, and production schedules to ensure timely and cost-effective delivery. Track and reconcile event-related expenses, optimizing resources while maintaining quality.
-
Vendor and Venue Coordination: Oversee vendor and venue relationships, including contract negotiations, site visits, and day-of coordination. Manage all logistics such as equipment rentals, staging, and audiovisual needs.
-
Event Production and Execution: Serve as the on-site lead during events, overseeing event flow, troubleshooting issues, and managing staff and volunteers. Ensure all technical, logistical, and programmatic aspects run smoothly and efficiently.
-
Fundraising and Donor Engagement: Collaborate with the development team to maximize fundraising through sponsorships, ticket sales, and donations. Support donor cultivation and stewardship activities through personalized outreach and event engagement.
-
Marketing and Communications Support: Work closely with the communications team to develop marketing strategies, promotional materials, and event collateral. Assist in leveraging social media and digital platforms to increase event visibility and participation.
-
Cross-Departmental Collaboration: Coordinate with internal teams, including finance, facilities, security, and IT, to ensure seamless execution of event logistics. Partner with the finance team on budget tracking, vendor payments, and sponsorship invoicing.
-
Leadership and Team Coordination: Provide mentorship and guidance to junior staff and volunteers. Co-lead event production meetings with internal teams, consultants, and stakeholders.
Work Schedule:
This full-time position requires three opening shifts (8am-5pm) and two evening shifts (12pm-9pm) per week, along with a rotating Saturday shift from 9am to 3pm once per month.
Benefits:
Salary will be based on experience and will be accompanied by a comprehensive benefits package including an exceptional low cost medical plan option for you, your spouse/domestic partner and/or your family, dental insurance, vision insurance, no cost life insurance, short- and long-term disability insurance, Flexible Spending Account, Tuition Assistance, commuter benefits, a generous paid time off plan, and a 403B retirement savings plan.
Qualifications
Education, Experience
- Bachelor’s degree preferred, or equivalent combination of education and relevant professional experience.
- Minimum of 4 years of experience in event production, fundraising events, or related fields, preferably in a non-profit environment. Consultants with equivalent experience in event production or fundraising events are also encouraged to apply.
- Proven track record of managing large-scale events from conception to completion.
- Strong vendor management, contract negotiation, and budgeting skills.
- Excellent verbal and written communication skills.
- Proficiency with event management software, donor databases (e.g., Bloomerang, GiveSmart, GiveButter), and Microsoft Office Suite.
- Familiarity with audiovisual equipment, event technology, and production tools is a plus.
- Demonstrated ability to work effectively with diverse populations.
- Knowledge of LGBTQ and HIV health/mental health issues is preferred but not required.
Desired Characteristics, Skills
- Exceptional attention to detail and customer service.
- Self-motivated with ability to take initiative; desire to surpass expectations.
- Creative thinker with a passion for events and creating a high-quality experience.
- Commitment to the mission of Callen-Lorde.
Salary : $90,000
