What are the responsibilities and job description for the Executive Administrative Assistant (Part Time) position at Callie's Hot Little Biscuit?
WHY WE NEED YOU...
This role works alongside other Callies Hot Little Biscuit Team members to ensure that all operations and administrative functions run smoothly.
ABOUT CALLIE'S HOT LITTLE BISCUIT
Founded in 2005 with the goal of making the tender, buttery, made-by-hand biscuits by Carrie Morey's mother accessible across the country, we are widely recognized as an iconic Southern brand with national retail exposure and a cult-like following. Our small grab & go eateries serve a variety of piping hot biscuits, pimento cheese sandwiches, and other locally inspired breakfast, lunch, and late-night treats. Our artisan goods have garnered 23 sofi awards from the Specialty Foods Association, and our eateries have landed on the 2019 Fortune 100 Fastest-Growing Inner City Businesses list.
Our motto: Rise tall. Be warm and buttery on the inside. Be open to anyone's jam. Be a Biscuit. The "Be a Biscuit" motto encourages us to be confident, kind toward ourselves and others, and accepting of all. We all know that biscuits rise taller in the oven when they touch on the tray. We believe that when we stand together as a united humankind, we will rise taller. This leads to a work culture that is team-oriented, supportive, motivating, and encouraging.
RESPONSIBILITIES QUALIFICATIONS FOR A FULL-TIME ADMINISTRATIVE ASSISTANT
- Answers and transfers phone calls, screening when necessary
- Welcomes and directs visitors and clients
- Maintains filing systems as assigned
- Supports shipping and logistics department including customer service, taking change orders, gift notes, refunding and cancelling orders
- Monitor the info@ email address, pushing communications to the appropriate person and addressing issues as appropriate
- Update inventory and order supplies as needed
- Managing the Owner’s schedule including arranging events and biscuit classes
- Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed
- Responds to and resolves administrative inquiries and questions
- Coordinates and schedules travel, meetings, and appointments for managers or supervisors
- Prepares agendas and schedules for meetings
- Records and distributes minutes or other records for meetings
- Maintains office supplies and coordinates maintenance of office equipment
- Maintains a system for recording expenses and the use of petty cash
- Performs other related duties as assigned.
Required Skills/Abilities:
- Love for biscuits and other Southern specialties
- Excellent verbal and written communication skills
- Excellent interpersonal and customer service skills
- Proficient in Google or MS Office products, or related software
- Proficient in Quickbooks including invoicing
- Preferred experience in dispute resolution with vendors and customers
- Excellent organizational skills and attention to detail
- Basic understanding of clerical procedures and systems
- Ability to work independently
Education and Experience:
- Associate’s degree required; Bachelor’s degree in related field preferred
- Three to five years of experience in an administrative role
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer
- Must be able to lift up to 15 pounds at times
Do you take pride in doing a good job? Do you work with a sense of urgency? Do you have a positive, can-do attitude? If so, you might just be perfect for this position. Benefits including paid time off are available!
READY TO JOIN OUR TEAM?
We understand your time is valuable, and that is why we have a very quick and easy application process. If you feel that you have the right attitude for this food service job, please fill out our initial 3-minute, mobile-friendly application. We look forward to meeting you!
