Administrative Assistant/Receptionist

Administrative Assistant

Job brief

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Accounting and invoicing
• Manage employee time sheets
• Submit and reconcile expense reports
• Provide general support to visitors

Requirements and skills

• Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Proficiency in Excell and Spreadsheets, including and limited to formulas and pivot tables
• Working knowledge of QuickBooks and work order programs
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Must speak, read and write in English.

Compensation and Benefits:

Callsign is offering compensation and benefit packages that are competitive and above those which are in the local area. Our goal is to provide an environment and class of living for our team that allows them freedom and quality of life.

Hourly Compensation Range:

$18.00 - $23.00 Per Hour

25 to 40 hour work weeks

Overtime opportunities

Financial Planning services and matches for retirement programs.

W2 Tax base

Comprehensive Healthcare through BlueCross BlueShield

All employees receive Snap-On and Matco tool truck credit up to $5,000.00 through the company.

Dress Code and Uniform

Well-groomed appearance

Adherence to department dress code

When provided with company uniform, must wear to work and work type functions, you are a for the company and represent our values for quality and precision.

Locations

Currently located in Calhoun Tennessee, which is five minutes from interstate 75

High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Travel Required

This position requires up to 2 percent travel. Travel is primarily local during the business day, although some out-of-area and overnight travel may be expected for training and industry conferences.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

EEO Statement

Callsign Aviation does not discriminate based on race, color, religion, sex (including pregnancy, sex stereotyping, gender identity, gender expression or transgender status), national origin, sexual orientation, physical or mental disability, age, protected genetic information, status as a parent, marital status, political affiliation, or retaliation based on prior protected EEO activity.

Proprietary Statement

All employees are required to agree to and sign a non-competition agreement (NDA) and a hold harmless clause. Proprietary Statement

Job Type: Full-time

Pay: $18.00 - $23.00 per hour

Expected hours: 30 – 40 per week

Benefits:

• 401(k)
• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Work Location: In person

Salary : $18 - $23