Events Coordinator

Job Purpose

CallTower is seeking a highly skilled and results-driven Event Coordinator to join our dynamic marketing team. This role is pivotal in directing and executing a diverse range of events, including trade shows, conferences, educational sessions, and appreciation events.

The Event Coordinator will take ownership of event planning and logistics, collaborating with multiple internal teams to align each event with CallTower’s goals. From crafting detailed timelines and managing budgets to coordinating registrations and facilitating seamless communication, you will orchestrate every aspect of the event process. Acting as the primary liaison, you will ensure timely, high-quality deliverables while overseeing the setup of branding materials.

This is an exciting opportunity for a proactive individual with exceptional organizational, communication, and problem-solving skills. If you are looking for a fast-paced, collaborative environment where your expertise will contribute directly to the success and visibility of the company, we want you on our team!

Key Responsibilities

• Collaborate with internal teams to understand event goals and align them with CallTower’s objectives.
• Organize various events, including trade shows, conferences, TSD events, partner educational events, lunch and learns, and partner appreciation events and CallTower hosted events.
• Develop and manage detailed event timelines, shipping, meetings, budgets, and checklists to ensure seamless execution.
• Manage team event registrations, invitations, and attendee communications, ensuring timely communication and a smooth registration process.
• Secure speaking opportunities for CallTower representatives, aligning them with event objectives and audience engagement goals.
• Collaborate with team members to create and prepare presentation materials, such as PowerPoints, tailored to each specific event.
• Act as the primary point of contact for vendors, ensuring timely delivery and quality of services.
• Organize and oversee the setup of event materials, including backdrops, banners, signage, and other branding elements, ensuring they meet CallTower’s standards.
• Facilitate event shipping logistics to ensure materials arrive on time and in good condition.
• Provide regular updates to team members and event organizers to maintain transparency and keep all parties informed throughout planning and execution.
• Ensure attention to detail and thorough preparation to deliver a professional and engaging experience for CallTower representatives and event attendees.
• Track and evaluate event success through defined metrics and feedback, preparing post-event reports to recommend improvements for future events through Hubspot and Salesforce.
• Gather event feedback from internal teams to identify successes and areas for growth.
• Stay up to date with industry trends and incorporate innovative ideas into CallTower events.

Qualifications and Skills

Benefits