Young Adults Ministry Assistant

Position Summary: ?

The Young Adults Ministry Assistant will play a vital role in supporting the vision and execution of the ministry by managing administrative tasks, coordinating events, fostering volunteer engagement, and contributing to the spiritual growth of students and volunteers. This role requires strong organizational skills, a passion for youth ministry, and the ability to collaborate across teams.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Contributing to and executing the vision for Collective Young Adults.

• Perform general receptionist duties for Collective Young Adults.

• Oversee all administrative aspects of Collective Young Adults special events.

• Serve as the primary point of contact for events

• Craft and edit various documents and communication (e.g. reference letters, applications for retreats, etc.)

• Run various errands as needed to support Collective Young Adults events and services.

• Coordinate with church support staff across all related departments.

• Maintain Collective Young Adults department credit card and keep/organize all receipts.

• Attend all Collective Young Adults Events and Weekly Sunday Night gatherings from start to finish

ESSENTIAL TASKS:

• Manage Ministry Platform for Collective Young Adults leaders, volunteers, and events.

• Answer phone calls and respond to emails regarding Collective Young Adults.

• Manage Collective Young Adults pastoral team’s calendar & schedule meetings.

• Pick up mail for Collective Young Adults and disburse to appropriate staff.

• Take end-to-end ownership of all details of Collective Young Adults events.

• Schedule and lead (or host) planning meetings ahead of events.

• Enter all necessary info into eSpace for each event, kiosk, volunteer appreciation, and special guest(s).

• Submit and reconcile all requisitions/PO's.

• Coordinate volunteers for events/special guest(s).

• Track event registration sales as needed by event.

• Manage Collective Young Adults budget items.

• Provide recommendations for vendors if asked.

• Input ministry needs into eSpace.

• Input detailed instructions for support staff into eSpace: Creative, Production, Janitorial, and Facilities.

• Coordinate with event coordinator at offsite locations.

• Coordinate with vendors, if necessary.

• As needed, train and equip members of servant team to carry out assignments & tasks

SKILLS & KNOWLEDGE REQUIRED:

• High School Diploma or equivalent.

• 1-year relevant experience.

• Intermediate skills in Microsoft Word, Excel, and Outlook.

• Strong organizational skills.

• Excellent verbal and written communication skills, plus exceptional interpersonal communication skills.

• Ability to complete assigned responsibilities and duties under direction from supervisor as well as to be self-motivated and take individual initiative.

• Servant’s heart with a love for young adults.

• A calm sense of urgency.

Must attend one weekend service per week.

COMMENTS:

The above statements are intended to describe the general nature of this job and the level of work performed by employees in this position.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties required by their supervisor.

This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.