What are the responsibilities and job description for the Calvary Day School - School Management Systems Admin position at Calvary Baptist Church and Day School?
Job Details
Level: Experienced
Job Location: Calvary Church and Day School - Winston-Salem, NC
Position Type: Full Time
Salary Range: Undisclosed
Description
Position Title: School Management Systems Administrator Reports to: Head of School
SUMMARY STATEMENT
The Calvary Day School School Management Systems Administrator is responsible for maintaining the school management system and accounts receivable for the school.
PRINCIPAL DUTIES
- Perform FACTS system support: Gradebook, report cards, attendance, beginning-of-year processing, end-of-year processing, student, staff, and family information, security rights, etc
- Responsible for producing the Upper School class schedule within FACTS
- Family Portal and Family App management and support including family access, lunch menu, upcoming events and announcements
- Parent Alert communication for school emergencies and critical information
- Be aware of FACTS system updates/improvements and communicate to staff and families
- Problem solve solutions for school data functionality and needs with the FACTS system
- Post all monies received by Calvary Day School and be accountable to the CBC Business Office
- Post all charges to family accounts in FACTS
- Handle all inquiries concerning student, staff, and family accounts in a timely manner
- Contact parents concerning delinquent accounts and report on school loss of income
- Process all FACTS Grant & Aid applications and meet with the Finance Committee for tuition assistance determination
- Manage North Carolina Opportunity Scholarship awards, reconciliation of funds and enter credits into family accounts
- Manage all tuition discounts in the FACTS Financial System and report to the Finance Committee
- Attend monthly Leadership and Directors meetings
- Work with assistant to delegate tasks and approve timecard for assistant
POSITION REQUIREMENTS OR STANDARDS
- Professes Jesus Christ as Savior and Lord.
- Faithfully attends and financially supports a local church whose beliefs are in agreement with the Statement of Faith of Calvary Day School.
- Ability to relate a Christian lifestyle and experience to daily life and work.
- Values team members while working in a team style organization.
- Capacity to think through consequences of actions and understand the effect on others of those actions.
- Computer proficiency
- Working knowledge of Web Forms and HTML
- Strong project management and organizational skills
- Manages time well
- Handles stressful/conflict situations
- Handles confidential information and situations
- Affirm the CDS Statement of Faith and abide by the Code of Professional Conduct and CDS Lifestyle Statement.
Qualifications