Director of Calvary Cemetery

The Director is the Chief Administrative Officer appointed by the Board of Directors with the approval of the Bishop, with the direct charge of cemetery operations including office procedures, general cemetery maintenance, personnel and job performance, the sale of burial spaces and income care, and any additional duties necessary for the preservation and progress of the cemetery. At all times the director is to work closely with the Board of Directors in matters relating to the proper operation of the cemetery. The Director is charged with the administration and direction of the full operation of the 140-year-old, 70-acre cemetery.

ESSENTIAL FUNCTIONS:

· Develop, train, and maintain an effective working organization, delegating responsibility and authority to specific personnel for performance of assigned functions, and rendering assistance and guidance to them as necessary.

· Develop professional working relationships with clergy, lot holders, vendors, the general public, and employees in a manner that will reflect creditably on the cemetery and the Diocese of Springfield in Illinois.

· Maintains daily contact with families, staff, and funeral directors to arrange burials.

· Develop an expert understanding of burial rights for Catholics and ensure through communication and explanation to clients, vendors, and funeral directors that all burials follow the guidelines.

· Works with local hospitals regarding fetus burials, and supervision of same at Holy Innocent area.

· Arranges disinterment as requested.

· Consult with family members to arrange the sale of lots, income care, grounds maintenance, income care on old lots, shrubs, lot exchanges and refunds.

· Manage and address the maintenance of the physical and mechanical aspects to include cemetery roads, grounds, sewers, trees and shrubs, water and drainage systems, utilities, chapel, garage, office, all other buildings and equipment.

· Manage all aspects of land development, contracting the annual mowing and groundskeeping for the cemetery, developing and following safety rules and regulations and precautions against vandalism.

· Develops and maintains contacts and working relationships with local city and state officials regarding the Cemetery Oversight Act (Department of Transportation, Division of Water Resources, Environmental Protection Agency etc.).

· Coordinate functions of the cemetery with the Diocesan Curia to cooperate in achieving mutual goals and following their rules and regulations.

· Oversee the preparation of deeds and income care certificates.

· Oversee the daily billing, collection, posting of grounds maintenance payments, accounts receivable and general correspondence, preparation of sales letters promoting purchase of Income Care.

· Maintains proper insurance coverage to include general liability, equipment, buildings and grounds, and workers compensation.

· Interview and hire employees. Supervise employees, assign work and monitor completion of work assignments. Conduct performance evaluations, discipline and terminations in an appropriate and timely manner.

· Update cemetery guidelines manual. Make recommendations to the Board of Directors regarding rate changes for cemetery fees charged for services rendered.

· Observe approved policies, develop procedures and methods that may be necessary, and recommend pertinent policy changes to the Board as needed.

· Prepare for the Memorial Day Mass.

· Prepare and distribute annual 1099 income reporting forms for individuals or companies contracted to conduct work or services at the cemetery.

· Prepare financial records for the monthly cemetery audit.

· Develop immediate and long-range objectives for the cemetery.

· Plan, promote, and coordinate special programs and activities as the needs of the cemetery and the total organization may require.

· Oversee office function, including all financial record keeping and maintenance of burial records.

· Maintain a computerized record keeping method to improve the tracking and maintenance of the cemetery’s financial and burial records.

· Other duties as assigned.

EDUCATION, EXPERIENCE, AND SKILLS REQUIRED:

· Associates Degree in business administration. Bachelors preferred.

· 2-3 years experience in cemetery management or services, or relevant fields.

· 2-3 years supervisory experience.

· Previous experience working for a Board of Directors.

· 2-3 years of customer service experience.

· Mechanical experience and abilities as it relates to the proper maintenance of equipment.

REQUIRED SKILLS, KNOWLEDGE, AND CHARACTERISTICS:

· Practicing Catholic in full communion with the teachings of the Church.

· Ability to develop professional working relationships with employees, vendors, and outside contacts affiliated with the work of the cemetery.

· Ability to provide the ultimate in customer service to clients of Calvary Cemetery.

· Demonstrate empathy in understanding the bereavement process and the loss in the lives of those requesting the services of the cemetery.

· Use discretion in keeping confidential personal family matters that may be divulged by family members during the burial process.

· Excellent communication skills including written and verbal.

· Must be a self-starter and be well-organized; must be a team player.

· Ability to reason, come to conclusions, solve problems, make decisions, and negotiate contract terms.

· Proficient knowledge of general math and the English language.

· The ability to successfully complete a criminal history and background check.

· Professional bearing and clean and neat personal appearance.

· Proficient in Microsoft Office products and QuickBooks.

· Valid driver’s license.

Physical Demands:

The majority of the physical demands in the position are those typically associated with work conducted in an office environment. The position requires the person to be able to lift 50 to 100 pounds for instances of assisting maintenance positions. The position frequently requires standing and walking either in an inside or an outdoor environment.

Job Type: Full-time

Pay: $65,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Ability to Commute:

• Springfield, IL 62702 (Required)

Ability to Relocate:

• Springfield, IL 62702: Relocate before starting work (Required)

Work Location: In person

Salary : $65,000 - $75,000