Purchasing Manager

Calyan is a give-back candle company focused on becoming the top 100% soy candle brand in the United States, known for our reliability, our “surprise and delight” customer service, and our commitment to funding the fight against human trafficking. We continue to grow at a fast pace since our founding in 2017, averaging 98% year-over-year growth.

We are seeking an experienced professional to join our Management Team. This individual will play a key role in enhancing our efficiency in managing purchasing. They will be doing the research to ensure we are functioning effectively in both cost and timing, as well as working with our production team to ensure the arrival of purchasing elements are timed well. If you have a strong purchasing and management background, we invite you to bring your expertise to Calyan and help us continue our exciting growth journey.

Core Responsibilities:

• Raw material inventory management  
• Purchase order placement and management  
• Raw material data management  
• Supplier relations management  
• Purchase order forecast management  

Duties:

Raw Material Inventory Management 

• Maintaining adequate stock on all raw materials based on inventory values targets, revenue growth, company cash flow, and storage space capacities. 
• Maintaining raw material min/max inventory levels, max pricing/target pricing, product details, and product suppliers via inventory software and excel. 
• Reconciling raw material inventory counts with contract manufacturers on a bi-monthly basis. 
• Managing raw material costs and cost-reduction projects. 
• Collaboration with Production Manager on what raw materials needs. 
• Collaboration with Fulfillment Manager on what shipping supplies and marketing materials are needed when.  Producing and presenting raw material and adjustment reports. 

Purchase Order Management 

• Sending and confirming purchase orders with suppliers based on production plans and dispatch forecasts. 
• Managing all open purchase orders in our system, ensuring PO information is accurate and orders are delivered to accurate location at our requested dates. 
• Scheduling freight deliveries—giving consistent debriefs to Warehouse/Facilities Managers on ETDs of open POs. 
• Recoup costs on damaged raw materials as needed. 
• Managing raw material supplier relations. 

Forecast Management  

• Maintaining Purchase Order (cash out) forecast.
• Collaboration with Head of Accounting on PO details on forecast. 

Shipping Supply R&D 

• Collaboration with Product Development Manager on developing shipping solutions with partner suppliers that minimize breakage in transit. 
• Creating new shipping supply items in Cin7.

Data Management/Reporting  

• Filling out department scorecard.  
• Reconciling raw material inventory at manufacturing partner’s warehouses. 

Purchasing SOP Management 

• Ensuring SOPs (including printed copies) are up to date.
• Making changes as more efficient methods are discovered

Qualifications: 

• Strong organizational and written and verbal communication skills. 
• Ability to write and execute detailed SOPs. 
• Problem-solving skills with the ability to handle escalations professionally and effectively. 
• Ability to work in a fast-paced and growing environment.
• Strong knowledge of sourcing and vendor management practices.
• Experience with contract negotiation and supplier relationship management.
• Proficient in analyzing data to forecast demand, track inventory, and evaluate supplier performance.
• Ability to manage lead times and minimize risks of supply chain disruptions.

Hours: 

• 40 hours/week 
• Position is on site at our Arlington, TX facility

Starting Salary: 

• $55,000 – 85,000 
• Compensation will be based on experience level

Benefits: 

• Unlimited PTO 
• 10 paid holidays 
• 401K Plan – Available after 3 months  
• Health, Dental, Vision Benefits - 60% company / 40% employee split (available on the first of the month after start date)  
• Employee discount of 50% and Taco Fridays!