Administrative Assistant II

Job Type

Full-time

Description

Cambrae Business Strategies, Inc. (Cambrae) is a minority owned, woman-owned business headquartered in Bowie, Maryland. Established in 2011, Cambrae offers support to clients in both the federal government and private sector and is recognized for consistently providing excellent results for its clients. Cambrae is a multi-service boutique management consulting firm and has a staff comprising solutions-oriented professionals dedicated to supporting each agency’s strategic goals through a wide range of services.

Position Overview: We are seeking a highly organized and experienced Administrative Assistant II. This role is essential for ensuring seamless operations and facilitating effective communication and project management. The ideal candidate will be detail-oriented, possess exceptional communication skills, and demonstrate a proven ability to thrive in a fast-paced environment, preferably within the government contracting sector.

Key Responsibilities

• Provide coordination for (i.e., prepare the meeting announcement, agenda, and presentation materials), participate in (i.e., provide verbal comment/recommendation concerning technical and management matters), and follow-up (i.e., develop meeting minutes and after-action correspondence for Government review and approval) for all meetings.
• Maintain and manage senior leadership daily scheduling.
• Prepare for agency meetings and senior level forums by compiling information, preparing briefings, and conducting final quality control of read-ahead packets.
• Ability to synthesize information provided from across the Department and outside agencies to enable the organization to discern key facts and issues.
• Collaborate with senior staff to support the preparation of concept and position papers and develop correspondence that communicates the intent of key issues.
• Draft and revise letters, memos, notifications, commendations, and acknowledgements on behalf of the agency.
• Review and edit correspondence and reports submitted by staff for accuracy of content, language, and grammar in relation to program objectives and issues.
• Provide administrative support for front office operations, including managing phones and messaging.
• Support the completion and correct retention of all required documentation and official records.
• Ensure the appropriate retention of records and appropriate file management for senior leadership.
• Coordinate special projects such as white papers, reports, and briefings as required.
• Manage staff actions, determine status, prioritize events, and provide comprehensive status briefs.
• Prepare, manage, and follow-up on senior leadership travel logistics and vouchering.
• Manage administrative tasks for back-office operations, including document management, scheduling, and correspondence.
  
  

Requirements

Required Experience:

• Ability to obtain and maintain a Secret Clearance
• Proven experience as an Administrative Assistant, ideally within the Department of Defense (DoD) or similar government entities, as well as in private sector or corporate environments.
• Deep understanding of DoD protocols, compliance requirements, and sensitivity to classified information.
• Strong organizational skills (e.g. time management, communication, setting goals, delegation, working under pressure, self-motivation, analytical thinking, and attention to detail).
• Superior written and verbal communications.
• Proficiency in remote/virtual meeting environments such as Zoom, Microsoft Teams, and WebEx.
• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel and Outlook) and familiarity with database management systems.
• Proficiency in Adobe applications such as Reader, DC Pro, and Connect.
• Demonstrated success managing schedules for senior government leadership.
• Discretion and the skill to manage confidential information.
  
  

Preferred Skills

• Experience in both government and private-sector administrative roles.
• Technological savviness, with capability in adopting new software and digital tools for improved productivity.
  
  

Education

• Bachelor’s degree and (9) or more years of experience in supporting office functions and organization/agency leadership
• An additional five (5) years’ experience supporting an office and executives in an administrative capacity can be substituted for a bachelor’s degree.
• Bachelor’s Degree preferred, or equivalent combination of education and experience in relevant fields.
  

What We Offer

• Health, dental, vision, and life insurance plans
• 401(k) Savings Plan – with generous company matching contributions (up to 4%)
• Paid time off
• Federal holidays
  
  

Cambrae Business Strategies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Salary Description

$55,000 - $75,000 A Year