Financial Aid Processor

About Bay Path University:

When Bay Path opened its doors to students in 1897, it had a very clear goal: to provide a practical, affordable, and career-oriented education to prepare students to not only meet the needs of companies, organizations, and communities but to also thrive in their professions, identify and realize their dreams, and make a lasting difference in the world. From the beginning, Bay Path prided itself on being entrepreneurial, constantly pushing the boundaries of the academic experience to fit the student...to start them on the road of success. That spirit and philosophy is best reflected in our shared vision, "At Bay Path, every learner's dreams of a better career, a richer life, and a brighter future will be realized."

Recognizing that our learners come first, we know it is equally important that we develop, cultivate, and sustain a culture that binds us together as a community. As part of the University's ongoing commitment to diversity, equity, inclusion, and belonging, we draw upon our eight Core Values-beliefs that provide the internal framework and a moral compass for how we work and interact with each other.

Bay Path University, an independent and not-for-profit institution, was named Among Fastest Growing Baccalaureate Colleges and Graduate Programs by The Chronicle of Higher Education Almanac, and is a member of the Women's College Coalition. With a main campus in Longmeadow, MA, and a satellite location in East Longmeadow, MA, Bay Path offers undergraduate, graduate (for women and men) degrees, and professional certificates.

For 125 years, we have been committed to preparing our students to navigate a constantly changing world. Whether it is one of our innovative academic programs, groundbreaking online learning platform, or We Empower Learners and Leaders initiative, we educate our students in ways that will help them to grow, learn to adapt, and always to flourish. Be part of the change. Be Bay Path.

We invite you to visit our website at www.baypath.edu where you can learn more about Bay Path University.

Job Description:

JOB SUMMARY:

This position serves a key role of oversight and administration of all Federal, State, Institutional and Private Loans, as well as the Federal Pell Grant Program. Duties include processing of all loans and Pell grant awards, including but not limited to originations, rejects, disbursements and monthly reconciliations. Processing will include the use of EdConnect, PowerFAIDS, Elm Select, COD, Jenzabar and any other related systems as needed. This person is responsible for ensuring that funding is disbursed to the university on time and works collaboratively with student accounts and finance. This position also includes other duties as assigned as they relate to ensuring that student service and institutional needs are met in a dynamic environment. Import ISIR, MPN and ENT from EdConnect daily. Export and export federal Direct Loan, Pell Grant and Teach Grants files weekly using EdConnect.

ESSENTIAL JOB FUNCTIONS:

• Under supervision of Associate Director of Operations, perform interfaces between PowerFAIDS and Jenzabar for admissions and registrar data as needed.
• Process Cambridge College Direct Loan Programs, Pell Grants and TEACH Grants from origination through disbursement utilizing the EdConnect and Common Origination & Disbursement Systems (COD).
• Resolve COD origination and disbursement rejects.
• Perform daily batching and posting of funds
• Perform weekly, monthly and yearly reconciliation for the Federal Direct Loan and Federal Pell Grant Programs.
• Maintain procedures for Direct Loan and Pell Grant Programs including disbursement disclosure notifications.
• Responsible for compliance regulations for management of disbursement of Direct Loan and Pell Programs.
• Manages SULA, LEU, POP and MMR reporting with financial aid counselors
• Certify and disburse all private loans on ELM
• Disburse all Cambridge College institutional financial aid programs.
• Perform Return of Title IV funds calculations under supervision of the Executive Director of Student Financial Services.
• Analyzes various system-generated reports such as grades and enrollment status or award status to verify continued compliance and eligibility of students receiving aid under federal and institutional guidelines.
• Some nights or weekends as required during key times of the year.
• Attend trainings as required.
• Perform any other duties or tasks as assigned by the University.

OTHER RESPONSIBILITIES:

• Attend regional and national conferences relevant to job requirements and federal regulations as needed
• Provide assistance as needed with advising, counseling, and educating students, prospective students, and their respective family members as it relates to their financial eligibility.
• Work with Bursar/Student Accounts Office as needed regarding Title IV disbursements and refunds.

Requirements:

• Bachelor's degree preferred or a combination of education and 1-2 years direct financial aid experience.
• Minimum two years direct experience with federal methodology, awarding federal and institutional aid, verification, C-flags, cost of attendance budgets and Title IV funding.
• Spanish speaking preferred
• PowerFAIDS, Jenzabar, EdConnect, COD and Microsoft Excel experience required.
• Ability to perform work with frequent deadlines and extreme external pressure to complete assignments.
• Strong interpersonal skills and a positive, helping attitude.
• Ability to work effectively with colleagues from across the University and to work cooperatively as a member of the financial aid team.
• Excellent analytical, problem solving and organizational skills.
• Ability to work with a variety of academic calendars and multiple fiscal years.
• Thoroughness, accuracy and attention to detail required.
• Ability to set priorities and work independently and with a minimum of supervision.
• Experience effectively managing projects and/or systems in support of business functions. A thorough understanding of the financial aid process is required.
• Ability to communicate clearly and effectively in both verbal and written formats as well as to create and maintain positive, productive working relationships with both technical and non-technical personnel.
• Ability to analyze and interpret data.
• Possess the ability to troubleshoot and solve technical challenges across multiple software and operating systems.
• Knowledge of federal Title IV financial aid programs, awarding eligibility requirement and supporting regulations including monthly and annual Title IV reconciliation processes.
• Working knowledge of Federal Systems such as COD (Common Origination and Disbursement), FPP (FAFSA Partner Portal) and NSLDS (National Student Loan Data System).
• Working knowledge of ELMOne and ELMSelect for private loan processing and reconciliation.
• Must have ability to maintain strict confidentiality and discretion.
• A passionate commitment to the mission of the University.
• Ability to adhere to University policies and procedures.
• Ability to handle confidential information with discretion and within FERPA and HIPAA guidelines.
• All new employees must complete the FERPA, Anti-Harassment, and any other required online trainings within 15 days of employment.
• Should be committed to a culture of diversity, equity, respect and inclusion; demonstrated ability to build working relationships with people having a wide variety of backgrounds, perspectives, and experiences different from ones' own.
• General knowledge of the University's mission, purpose and goals and the role this position plays in achieving those goals.

Additional Information:

Commitment to Diversity, Equity, and Inclusion
Bay Path University is a diverse community devoted to proactively nurturing a campus-wide culture that promotes and ensures equity, respect, inclusion and safety for all members regardless of race, color, national origin, age, gender, religion, sexual orientation and gender identity, socio-economic background, or physical ability. We are one University that opens our hearts and minds to conversations, to learning and to creating a community that is welcoming of all. Regardless of position, it is expected that each employee will embrace this commitment and demonstrate an attitude of respect toward and acceptance of all members of our community.

Application Instructions:

Applicants for this position should attach a cover letter, resume / curriculum vitae, and any other relevant information pertaining to this position and your candidacy. Please apply online. Faxes and emails will not be accepted.

Bay Path University is dedicated to building a culturally diverse and pluralistic faculty committed to teaching and learning in a multicultural environment and strongly encourages applications from minorities, women and all underrepresented backgrounds. An Equal Opportunity Employer, Bay Path University is committed to fostering diversity in its student body, faculty, and staff.

Bay Path University is a smoke and tobacco-free community.

All offers of employment are contingent on satisfactory background checking.

In compliance with the Americans with Disabilities Act (ADA), if you have a disability and require a reasonable accommodation to apply for a position please email us at HR@baypath.edu or call 413-565-1157.

Frequently Asked Questions (FAQs)