Administrative Secretary

Job Summary

Accountable for the timely, tactful, and accurate performance of a variety of secretarial and minor administrative duties as assigned by the Executive Director of Partners in Health Network.

Responsibilities

• Performs bookkeeping duties in a timely, tactful, and accurate manner as assigned by the Executive Director of Partners in Health Network
• Reporting and financial management of grants
• Performs administrative duties for the Executive Director of Partners in Health Network within the scope of assigned authority.
• Coordinates and maintains effective office procedures and efficient work flow.
• Establishes and maintains harmonious working relationships with superiors, co-workers, subordinates, suppliers, Partner members and community.
• Refers matters requiring immediate attention to delegated authority, in the absence of the Executive Director of Partners in Health Network
• Attends Staff / Department meetings, ensures accurate recording of events, works with other staff members to ensure task completion and follow-up.
• Maintains capital equipment and personnel current budget records.
• Conducts all necessary arrangements for Partners in Health Network (PIHN) board meetings.
• Lead responsibility for creating and maintaining internet and social media presence on behalf of Partners in Health Network.
• Under direction of Executive Director and CPA consultant is responsible for accounting functions - invoices, accounts receivable, payroll, check bank statements.
• Prepares grant applications.
• Monitors grants.
• Plans, schedules, attends member meetings and education sessions for the Partners in Health Network (PIHN) members.
• Records minutes meetings for Partners in Health Network (PIHN) board meetings, and committees.
• Excellent communication and software skills are necessary.

Knowledge, Skills & Abilities

Patient Group Knowledge (Only applies to positions with direct patient contact)

The employee must possess / obtain (by the end of the orientation period) and demonstrate the knowledge and skills necessary to provide developmentally appropriate assessment, treatment or care as defined by the department's identified patient ages. Specifically the employee must be able to demonstrate competency in : 1) ability to obtain and interpret information in terms of patient needs; 2) knowledge of growth and development; and 3) understanding of the range of treatment needed by the patients.

Competency Statement

Must demonstrate competency through an initial orientation and ongoing competency validation to independently perform tasks and additional duties as specified in the job description and the unit / department specific competency checklist.

Common Duties and Responsibilities

Essential duties common to all positions)

1. Maintain and document all applicable required education.

2. Demonstrate positive customer service and co-worker relations.

3. Comply with the company's attendance policy.

4. Participate in the continuous, quality improvement activities of the department and institution.

5. Perform work in a cost effective manner.

6. Perform work in accordance with all departmental pay practices and scheduling policies, including but not limited to, overtime, various shift work, and on-call situations.

7. Perform work in alignment with the overall mission and strategic plan of the organization.

8. Follow organizational and departmental policies and procedures, as applicable.

9. Perform related duties as assigned.

Education

Credentials

Work Schedule : Days

Status : Full Time Regular 1.0

Location : Northgate-400 Association Dr.

Location of Job : US : WV : Charleston

Talent Acquisition Specialist : Tamara B. Young tammy.young@vandaliahealth.org