Support Services/Billing Technician

Fleet & Finance Support Services/Billing Technician

Camden County Sheriff�s Office

FLSA: Non-Exempt

Minimum Pay: $17.50 per hour

Job Summary

Assist with the financial business as support services to the Camden County Sheriff�s Office and the responsibilities of the Finance and Fleet Divisions.

MAJOR DUTIES

• Answer incoming calls to the Finance Office concerning anything budget/finance related and forward accordingly.
• Maintain accurate and organized bookkeeping.
• Maintain detailed accounting ledgers for anything purchased or services received by the Sheriff�s Office.
• Code, process and copy invoices and forward to Accounts Payable for payment.
• Reconcile all vendor statements monthly. Process any missing invoices as needed.
• Serve as a liaison between the County�s accounts payable department and our vendors to resolve billing discrepancies, when applicable, including assembling all supporting documentation as needed.
• Reconcile monthly reports.
• Keep accurate inventory and maintain security on all sheriff�s office purchasing cards.
• Provide copies of all P-card receipts to County Finance for BOA statement reconciliation.
• Process rebate paperwork when applicable and code to appropriate divisions.
• Maintain vendor/fleet files in an organized and secure manner and rotate old fiscal years� files when necessary.
• Maintain database of revenues within the Sheriff�s Office and code appropriately before sending to county finance for deposits.
• Process all check requests.
• Issue receipts when applicable.
• Work closely with Administrative Support Services to supply copies of checks and other needed documentation in order for accounts to be reconciled and audited successfully, keeping all check and balance procedures implemented at all times.
• Coordinate and process all travel arrangements for each division within the agency, including conference/workshops/training/inmate transports, including registrations payments, hotel reservations, and any transportation arrangements that will be necessary.
• Responsible for making traveling employee aware of County Travel Policies prior to departure.
• Reconcile and process all travel receipts once travel is completed.
• Submit coded travel receipts to county finance accounts payable department. Notify supervisor of any travel discrepancies that do not follow travel policy, including missing receipts.
• Responsible for sending invoices for services provided when needed.
• Notarize documents as appropriate.
• Maintain current/accurate vehicle files including all purchase documents and service work.
• Process confidential tags annually.
• Keep accurate list of vehicles/drivers.
• Assist purchasing officer with inventory management and control.
• May order supplies when necessary.
• May receive deliveries as needed.
• Attend and successfully complete all required training.
• Performs all other duties as assigned.
  
  

Knowledge Required By The Position

• Knowledge of applicable federal, state, and local statutes and departmental policies and procedures.
• Knowledge of modern office practices and procedures.
• Knowledge of county and agency purchasing policies and procedures.
• Knowledge of records management principles.
• Knowledge of basic accounting principles.
• Knowledge of computers and job-related software programs.
• Skill in prioritizing and organizing work.
• Skill in the provision of customer services.
• Skill in the maintenance of files and records.
• Skill in the use of such office equipment as a computer, scanner, fax machine, and copier.
• Skill in oral and written communication.
• Skill in the use of Microsoft Office Applications, i.e., Word, Excel, Outlook
• Skill in interpersonal relations.
  
  

SUPERVISORY CONTROLS

The Senior Fleet & Finance Director assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.

GUIDELINES

Guidelines include county and agency policies and procedures. These guidelines are generally clear and specific but may require some interpretation in application.

COMPLEXITY/SCOPE OF WORK

• The work consists of related technical duties. Strict guidelines and the need for accuracy contributes to the complexity of the position.
• The purpose of this position is to perform technical duties in the maintenance and processing of a variety of department law enforcement, financial, and other records. Successful performance contributes to the efficiency and effectiveness of department operations.
  
  

CONTACTS

• Contacts are typically with co-workers, other county employees, vendors, accountants, and members of the general public.
• Contacts are typically to give or exchange information, resolve problems, and provide services.
  
  

PHYSICAL DEMANDS/ WORK ENVIRONMENT

• The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, walking, bending, crouching, or stooping. The employee frequently lifts light and occasionally heavy objects, distinguishes between shades of color, and utilizes the sense of smell.
• The work is typically performed in an office, stockroom, warehouse, and outdoors, occasionally in cold or inclement weather.
  
  

SUPERVISORY AND MANAGEMENT RESPONSIBILITY

None.

Minimum Qualifications

• Ability to read, write and perform mathematical calculations at a level commonly associated with the completion of high school or equivalent.
• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.
• Possession of or ability to readily obtain a valid driver�s license issued by the State of Georgia for the type of vehicle or equipment operated.