What are the responsibilities and job description for the Fleet Services Manager position at Camden County Board of Commissioners?

Job Description

Fleet Services Manager

Public Works – Fleet Maintenance

FLSA : Exempt

Expected Salary : $55,000 - $70,000

JOB SUMMARY

This position is responsible for managing the servicing, maintenance, and repair of county vehicles and equipment.

MAJOR DUTIES

Coordinates and directs the servicing, maintenance, and repair of county vehicles to provide safe, reliable, and productive vehicles to county departments in a cost-effective and timely manner.
Coordinates and works with outside vendors on vehicle repairs as needed.
Processes accounts payable and invoices for completed work.
Communicates with departments to explain policies and programs to ensure acceptance and compliance; responds to vehicle issues and requests for information.
Establishes and administers programs, policies, and procedures, including preventive maintenance policies and schedules.
Recruits, hires, trains, assigns, directs, supervises, evaluates, and disciplines personnel.
Inspects maintenance work completed by staff for quality assurance.
Evaluates work performed by contractors; resolves discrepancies and makes recommendations for contract modifications.
Ensures compliance with local, state, and federal regulations pertaining to fleet operations and fueling services.
Maintains vehicle warranty and other records; ensures that appropriate information is incorporated into ERP and fleet management system.
Develops specifications for county fleet RFPs and bids; negotiates fleet-related contracts.
Recommends the purchase of replacement vehicles.
Ensures that the preventive maintenance program is cost-effective and complies with manufacturer specifications.
Develops and manages annual capital budget; assists departments with budget information related to fleet functions.
Analyzes data and reports on fleet inventory, fuel, and maintenance operations for cost-effectiveness; makes recommendations for fuel budget allocations.
Ensures that all fleet assets are licensed and insured.

ADDITIONAL DUTIES

Performs other work as required or when directed by administration.

In the event of an emergency, all Camden County employees are considered essential and may be required to perform alternate duties.

The above cited duties and responsibilities describe the general nature and level of work performed by people assigned to the job. They are not intended to be an exhaustive list of all the duties and responsibilities that an incumbent may be expected or asked to perform. The omission of specific statements of duties or responsibilities does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

KNOWLEDGE REQUIRED BY THE POSITION

Knowledge of the methods, tools and equipment utilized in the repair and maintenance of a wide variety of vehicles and equipment.

Knowledge of department and county policies and procedures, and relevant federal, state, and local laws and regulations.

Knowledge of fleet management principles and practices.

Knowledge of budget management principles and practices.

Knowledge of personnel management principles and practices.

Knowledge of preventative maintenance schedules.

Knowledge of computers and job-related software programs.

Knowledge of vehicle sourcing, pricing, negotiation, and purchasing options.

Knowledge of county purchasing policies and procedures.

Skill in the operation of a variety of vehicles and equipment.

Skill in the diagnosis and repair of a variety of vehicles and equipment.

Skill in problem solving.

Skill in prioritizing and planning.

Skill in interpersonal relations.

Skill in oral and written communication.

SUPERVISORY CONTROLS

The Public Works Director assigns work in terms of very general instructions. The supervisor spot-checks completed work for compliance with procedures and the nature and propriety of the final results.

GUIDELINES

Guidelines include EPA regulations, DOT regulations, manufacturer repair and maintenance manuals, and county and department policies and procedures. These guidelines require judgment, selection, and interpretation in application.

COMPLEXITY / SCOPE OF WORK

The work consists of varied management and supervisory duties. The variety of equipment to be managed contributes to the complexity of the work.

The purpose of this position is to manage the purchase, maintenance, and repair of county vehicles and equipment. Successful performance helps ensure the provision of safe and well-maintained vehicles for a variety of county operations.

CONTACTS

Contacts are typically with co-workers, vendors, suppliers, and the general public.

Contacts are typically to exchange information, resolve problems, motivate persons, negotiates prices, and provide services.

PHYSICAL DEMANDS / WORK ENVIRONMENT

The work is typically performed while sitting at a desk or table. The employee occasionally lifts light and heavy objects and uses tools or equipment requiring a high degree of dexterity.

The work is typically performed in an office, garage, stockroom, and outdoors, occasionally in cold or inclement weather. The employee may be exposed to noise, dust, dirt, grease, machinery with moving parts, contagious or infectious diseases, or irritating chemicals. Work requires the use of protective devices such as masks, goggles, gloves, etc.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY

This position has direct supervision over Lead Mechanic and Mechanic.

MINIMUM QUALIFICATIONS

Knowledge and level of competency commonly associated with the completion of a baccalaureate degree in a course of study related to the occupational field.

Experience sufficient to thoroughly understand the diverse objectives and functions of the subunits in the division / department in order to direct and coordinate work within the division / department, usually interpreted to require five or more years of related experience.

Possession of or ability to readily obtain a valid driver’s license issued by the State of Georgia for the type of vehicle or equipment operated.

Salary : $55,000 - $70,000

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