FISCAL ASSISTANT

Job Description

Job Description

FISCAL ASSISTANT

Salary : 110- $32,547.00 minimum salary.

Purpose of Classification

Performs technical work in support of assigned accounting programs or financial function. Duties include receiving purchase orders; entering data into automated financial systems, verifying data and processing transactions. Positions in this class perform routine account reconciliation and identify needed corrective actions to resolve discrepancies; answer accounting questions; and maintain accounting documents and records.

Essential Functions

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Ensures solvency of the assigned department budgets and reports discrepancies to immediate supervisor for review and advisement on how to correct the issue; analyzes budgets & spending and determines how to bill State for reimbursement of both monthly and quarterly expenses; ensures invoices are submitted to Accounts Payable in a timely manner.

Submits monthly billing to State for monthly expense reimbursement; submits quarterly financial reports to State for reimbursement; sends financial reports to program directors for budget reviews; submits billing discrepancies to Auditor's Office for corrections to ensure billing items to correct budgets.

Receives and processes accounting documents for assigned financial / accounting programs; reviews documents for completeness and accuracy; pair documents to related information such as matching purchase orders to invoices and / or matching payments to account files / billings, etc.; codes information to ensure accurate processing, and that appropriate department / program is credited or debited.

Calculates, posts, and / or enters data into the financial management system; reviews preliminary reports; verifies data entry's accuracy; identifies and initiates needed corrective actions; and submits transactions for system processing.

Reconciles and / or balances assigned accounts; prepares journal entries; and prepares and / or files a variety of records, form, and materials which document and support accounting transactions and program activities.

Additional Functions

Performs other related duties as required.

Minimum Qualifications

High School Diploma or GED; supplemented by two (2) years of experience performing technical and / or fiscal control work; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Graduation from an accredited four-year college or university with major work in accounting, bookkeeping, finance or a related business field and three years' experience in a business field preferred

ADA Compliance

Physical Ability : Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and / or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.

Sensory Requirements : Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. Some tasks require the ability to communicate orally.

Environmental Factors : Essential functions are regularly performed without exposure to adverse environmental conditions.

This is a Civil Service covered position. Testing requirements will follow section 2.32 of the Civil Service Rules and Regulations Handbook. Probationary period will follow section 2.35 of the Civil Service Rules and Regulations Handbook.

Benefits : Cameron County Offers Excellent Fringe Benefits, Including : Health and Life Insurance Protection, Sick and Annual Leave, Retirement System, and Paid Holidays. Cameron County has a mandatory direct deposit payroll program.

AA / EEO / MFD EMPLOYER

Salary : $32,547 - $110,000