What are the responsibilities and job description for the Accounts Payable Manager position at Cameron's Coffee?
ACCOUNTS PAYABLE MANAGER
Camerons Coffees position Accounts Payable Manager leads all aspects of accounts payable processing, purchase order processing, expense report processing, payments to vendors, and manages the SAP Concur platform.
RESPONSIBILITIES
Lead Accounts Payable Processing :
Creation of contracts and purchase orders for select expense items
Direct payables to proper owners for processing
Oversee the invoice approval process within the SAP environment. Monitor payable clearing accounts and follow up with invoice owners when clearing does not occur in a timely manner.
Preliminary registration of all accounts payable invoices, ensuring proper GL accounts have been assigned, for both inventoried and non-inventoried items. Ensure use tax is accrued in accordance with tax laws.
Upload of approved payables using provided templates, including : Freight / FedEx / UPS
Upload of Corporate Credit Card expenses
Upload of Travel Expenses
New vendor setup and master data updates
Manage SAP Concur Travel
Main point of contact for SAP Concur travel and expense and all troubleshooting.
Ensure settings are accurate and up-to-date, including employee reporting relationships, vendor names and IDs, and authorization levels.
Ensure prompt reimbursement
Ensure GL data is properly captured in SAP Concur for upload to SAP ERP
Additional Duties
Sales brokerage processing including calculation and posting of commissions, documentation, and payment. Work directly with brokers to manage discrepancies using best judgement for resolution.
Monthly Sales / Use tax filing and assist controller with Sales / Use tax audits.
Execute timely deposit of incoming paper checks through check scanner
Print check runs (twice weekly schedule or as needed)
Initiate wire transfers for funds transfers to JP Morgan
Review and approve payment proposals on set schedule
Bank Reconciliations
AP Aging review and resolution of aged payables
Annual 1099 preparation and submission
Prepare green folios, ensuring all documents are retained for traceability
Integration of processes to shared services where possible
EXPERIENCE REQUIRED
Bachelors Degree in Accounting or related field or equivalent work experience required
At least 5-years of accounts payable experience, or 10 years of accounting experience
Experience in accounts payable processing, preferably at a supervisory level
Knowledgeable and experience with MS Excel Intermediate skill level
SAP experience desired
Bilingual (Spanish) desired
SKILLS NEEDED
Strong self-motivation and accountability.
Ability to perform work in a fast-paced setting, constantly adapting to a change-oriented environment.
Strong and unbiased attention to detail.
Strong analytical skills.
Strong interpersonal and communication (both written and verbal) skills.
ADDITIONAL DETAILS
BENEFITS INCLUDE :
Health, Dental and Visions Insurance
Paid Time Off
Paid Sick Time
401K Match
REPORTING RELATIONSHIPS : This role will report to the Controller
LOCATION : Corporate Headquarters located in Shakopee, MN.
WORK ENVIRONMENT
Hybrid schedule 3 days in office / 2 days remote - While performing the duties of this job, the employee regularly works in an office setting.
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