Payroll Specialist

POSITION SUMMARY

The Payroll/AP Specialist works on an individual and team basis within the Accounting Department, and is responsible for accurate processing and recording of payroll, timely reporting of financial information, and daily data entry of payroll and some accounts payable. 

Essential Functions Statement(s)

• Perform daily payroll department operations for four company codes 
• Manage workflow to ensure all payroll transactions are processed accurately and timely  
• Understand proper taxation of employer paid benefits  
• Process correct garnishment calculations and compliance  
• Execute time and attendance processing and interface with payroll 
• Submit accurate payroll in a timely manner 
• Process accurate and timely year-end reporting when necessary 
• Develop ad hoc financial and operational reporting as neeeded 
• Process manual checks when needed  
• Research any discrepancies timely  
• Scan appropriate payroll documentation 
• Acts and Time and Labor software internal expert 
• Receives and sorts Accounting mail daily  
• Receives invoices and check requests 
• Reviews invoices and check requests for proper approval, accuracy, and backup if needed  
• Inputs any new vendors into the Accounting software, making sure that a W-9 form is received before any payment(s) is made. Vendors are input accorfing to set-up by the company  
• Verifies that check requests or invoices are not duplicates of what has already been received by checking in the Acounting software as well as in the Scanning software  
• Makes Bank deposits and entries as needed  
• Researches any past due amount for reason and for approval to pay, including communication with the venfors and/or other employees 
• Inputs invoices into the Accounting sftware. The invoices are batched in the Accounting software, and after all invoices are entered, a listing is run of all the invoices entered in the batch and given to the Staff Accountant for review  
• Verifies that any recurring invoices are paid according to their schedule(s)  
• After the review, any invoices that need to be corrected are corrected and the invoices are then selected for payment. The invoices are then paid by printing checks. Any checks requiring two signatures are then separated from the batch. All checks with the invoices are given to the appropriate person(s) for signatures. 
• After the checks are returned with the signature(s), a review of all the checks returned makes sure that all checks have been signed and if any corrections are needed, all corrections are completed. Then, the checks are separated, input into envelopes with any additional paperwork that may be required, and taken to the mail room for mailing. 
• Responsible for safeguarding checks, check registers, and other accounting related material. 
• Responsible for maintaining certain MD fringe benefit records (such as BERA, CME, Travel, and professional subscriptions) 
• Responds to requests as well as employee requests for information. 
• Performs other duties as assigned 

SKILLS & ABILITIES

Education: High School Graduate or General Education Degree (GED)

Experience: 5 years of experience in Payroll required. A minimum of 2 years of experience with ADP is preferred. Ability to work on assigned functions/tasks in a timely manner and handle multiple tasks sumiltaneously with little or no supervision.

Computer Skills: Expertise in use of personal computers, including Accounting software and spreadsheet software such as Excel. Intermediate Excel skills required. Basic skills using other Microsoft Office programs required. 

Other Requirements: Ability to maintain strictest level of confidentiality when handling extremely sensitive information including company and individual financial materials. Must be highly organized and display honesty and integrity when producing, delivering and distributing information.  

Campbell Clinic Benefit Summary: 

Campbell Clinic offers a lucrative benefit package to support employees and their families.

• Medical / Dental / Vision Insurance
• HRA Option
• Flexible Spending Account 
• Basic Life Insurance 
• Voluntary Life Insurance Option
• Long-Term Disability
• Voluntary Short-Term Disability 
• Accident Insurance 
• Critical Illness Insurance
• 401(k) Plan Matching Profit Sharing 
• Employee Assistance Program 
• Paid Time Off 
• 8 Paid Holidays 

 Equal Opportunity Employer/Veterans/Disabled