Administrative Assistant to Director of Curriculum, Assessment and Staff Development

This position requires a clerical pre-employment test, which must be completed prior to the position closing date. To schedule the testing, please call Kristi at 687-4513

This position is 8 hours a day/260 days a year

**This position will begin 7/1/2025**

Administrative Assistant to Director of Curriculum, Assessment and Staff Development

The job of Adm Asst to Director of Curriculum, Assessment and Staff Development is done for the purpose/s of providing secretarial and clerical support to assigned Assistant Superintendent; acting as liaison between the Assistant Superintendent and other parties; communicating information to staff, the public, and other districts; and providing information and/or direction as may be requested.

This job reports to Director of Curriculum, Assessment and Staff Development

Essential Functions

• Analyses data and report information as needed and/or assigned for the purpose of ensuring that department and district goals are met.
• Assists with meetings and workshops as may be required for the purpose of receiving and/or conveying information, recording events, and gathering information.
• Communicates with a wide variety of internal and external parties (e.g. vendors, staff, other educational institutions, parents and/or students, public agencies, etc.) for the purpose of providing information, facilitating communication among departments and/or gaining information and providing direction as may be required.
• Composes complex documents (e.g. correspondence, spreadsheets, schedules, agendas, bulletins, reports, charts, etc.) for the purpose of communicating information to school and district personnel, the public, state officials, etc.
• Coordinates a variety of activities as assigned (e.g. instrument checkouts, meetings, workshops, appointments, etc.) for the purpose of delivering services in conformance to established guidelines.
• Maintains a variety of records (confidential and non-confidential) (e.g. student records, program policy guidelines, calendars, etc.) for the purpose of ensuring documentation for future reference in accordance with administrative and legal requirements.
• Monitors assigned activities and/or program components (e.g. education code, district requirements, component budgets, critical time lines, etc.) for the purpose of ensuring compliance with established financial, legal and/or administrative requirements.
• Prepares written materials (e.g. report cards, student progress reports, etc.) for the purpose of conveying and/or documenting information regarding district activities and/or procedures.
• Processes documents and materials (e.g. schedules, billing claims, purchase orders, payroll records, work orders, agendas, mail, etc.) for the purpose of disseminating information to appropriate parties.
• Researches a wide variety of information (e.g. textbook prices, current practices, polices, enrollment, boundaries, codes, etc.) for the purpose of providing information and/or recommendations and/or addressing a variety of administrative requirements.
• Schedules a variety of activities (e.g. meetings, travel arrangements, staff coverage, facilities usage, etc.) for the purpose of assisting in meeting staff needs and efficient utilization of personnel, equipment and facilities.
• Supports assigned administrative personnel for the purpose of providing assistance with administrative functions.

Other Functions

Assists other personnel, as may be required, for the purpose of ensuring an efficient and effective work environment.

Job Requirements: Minimum Qualifications
Skills, Knowledge and Abilities
SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job
conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include:
operating standard office equipment, including utilizing pertinent software applications; performing standard
bookkeeping; and preparing and maintaining accurate records.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read
technical information, compose a variety of documents, and/or facilitate group discussions; and solve practical
problems. Specific knowledge based competencies required to satisfactorily perform the functions of the job include:
concepts of grammar and punctuation; and business telephone etiquette.

ABILITY is required to schedule activities, meetings, and/or events; often gather, collate, and/or classify data; and
use job-related equipment. Flexibility is required to independently work with others in a wide variety of circumstances;
analyze data utilizing defined but different processes; and operate equipment using standardized methods. Ability is
also required to work with a diversity of individuals and/or groups; work with data of varied types and/or purposes;
and utilize job-related equipment. Problem solving is required to analyze issues and create action plans. Problem
solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited to
moderate. Specific ability based competencies required to satisfactorily perform the functions of the job include:
adapting to changing work priorities; communicating with diverse groups; meeting deadlines and schedules; setting
priorities; working with detailed information/data; and working with frequent interruptions.

Responsibility
Responsibilities include: working under limited supervision using standardized practices and/or methods; leading,
guiding, and/or coordinating others; utilization of some resources from other work units is often required to perform
the job's functions. There is a continual opportunity to impact the organization’s services.

Work Environment
The usual and customary methods of performing the job's functions require the following physical demands: some
lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine
finger dexterity. Generally the job requires 70% sitting, 15% walking, and 15% standing. This job is performed in a
generally clean and healthy environment.

Experience:

Job related experience with increasing levels of responsibility is required.

Education:

Targeted, job related education with study in job-related area.

Required Testing Certificates and Licenses:
Pre-Employment Proficiency Test
Criminal Justice Fingerprint/Background Clearance

Salary : $18 - $20