What are the responsibilities and job description for the Administrative Assistant position at Campbell Oil Co Inc?
Job Title:
Administrative Assistant
Job Code:
ADMASST
Department:
Wholesale Lubricants
FLSA Status:
NON-EXEMPT
Revision Date:
May 2023
Join us as we grow together personally and professionally! Four Generations of family leadership continue to make it our vision to leave people better than we found them. We are more than an oil company, convenience store or restaurant, we are a family! We are improving the lives of those we touch every day by valuing the customer, caring for our 1000 team members, and supporting our communities that we are honored to serve.
POSITION OVERVIEW
The Administrative Assistant provides essential support to ensure efficient operation of the office. This role involves managing administrative tasks, coordinating communication, and assisting team members with various projects. The ideal candidate will be organized, detail-oriented, and possess excellent communication skills to contribute to a positive work environment. A detailed Job Description will be available when you begin employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. Begin building your career and apply now for these great benefits!
BENEFITS OVERVIEW
Family first atmosphere
Benefits to fit your needs: Medical, Dental, Vision, Life, Disability, 401k
Competitive Total Compensation Plans with 401k match
Paid time off in your first year
Team first environment
Paid Gym Memberships
Remote work in select roles
Monthly teambuilding exercises
Everyday Pay if needed
Flexible Schedules to attend family events
Professional Training
Advancement opportunities
Leadership Training
ESSENTIAL JOB FUNCTIONS
Help price and order equipment for Short Truck Fuel Division
Bulk Plant Daily Pricing Input
Set up customer pricing notifications
Monthly Inventory Reconciliation Recaps
Help Maintain Customer Account Setups with Tank Lease agreements
Data Integrity Maintenance
Follow up with Customer AR Reports, some account research
Complete Monthly Bulk Plant Checklists and follow up with any tasks
Follow up with LMS Training completion
Marketing/promotions support and help manage customer communications
Backup support for Short Truck Fuels Billing team
Handle Bulk Plant recognitions
Help prepare Meeting Agendas for Monthly/Quarterly Bulk Plant Manager Meetings
Manage Christmas Gift program for Division
Schedule and communicate with customers about deliveries and services.
Invoice posting/billing.
Assist customers with invoicing and order discrepancies.
Communicate with sales team, warehouse, and dispatch.
Handle walk-in customers if needed.
Oversee national account order fulfillment and billing.
Assist with continuous improvement efforts.
Assist with accounts receivable as needed.
Make phone calls and resend missed invoices to customers.
Assist Operations team as needed.
EDUCATION & QUALIFICATIONS:
Minimum 3 years experience in administrative duties
Excellent communication and organizational skills
Possess advanced analytical skills
Experienced computer skills working in Excel
Commitment to Excellence and holding team to highest standards
Team player that enjoys collaborating with coworkers
Advanced Microsoft Excel skills, proficiency with computers. Experience with other financial systems.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit, hear, use hands to type data, operate business equipment and dial the telephone. They are regularly required to talk and hear. The employee is frequently required to stand, walk, sit, and lift to 30 lbs.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.