What are the responsibilities and job description for the Assistant Property Manager position at Campbell Property Management?
Job Description
Job Description
We are seeking a highly organized and detail-oriented Assistant Property Manager to join our Property Management team. The successful candidate will assist with daily operations of the management office, performing various administrative tasks and ensuring smooth and efficient operations in accordance with established Association procedures and guidelines.
Key Responsibilities :
- Assist in the daily operations of the management office and carry out administrative duties as per established Association procedures and guidelines.
- Answer the telephone professionally, ensure messages are accurately recorded and responded to in a timely fashion.
- Respond to all e-mails promptly and appropriately.
- Manage and process all incoming and outgoing mail (including FedEx, UPS, USPS) daily, ensuring timely collection and distribution.
- Perform record keeping, filing, data entry, word processing, and general office support tasks.
- Maintain and replenish office supplies; place supply orders for Maintenance and Housekeeping departments.
- Ensure Owner / Resident information is updated in association databases.
- Assist with processing print jobs, scanning, and faxing as needed.
- Prepare monthly board packages, meeting agendas, notices, and in-house mailings.
- Assist in coordinating and tracking important dates, including turnover, annual, and budget meetings.
- Provide and maintain maintenance requests (Work Orders).
- Assist with producing minutes for Board meetings.
- Process and code all invoices for the community.
- Ensure Vendor Packets are processed for all vendors, monitoring vendor license and insurance expiration.
- Work closely with Committees and Committee Chairs to support their functions.
- Maintain regular interaction with owners, providing necessary support and addressing inquiries.
- Maintain and update the community website in accordance with Florida Statutes.
- Take on special projects as directed by the Property Manager or HOA Board.
Full-Time
Pay Rate : $26.50-$29.00 DOE
PLEASE DO NOT APPLY IF YOU LIVE MORE THAN 30 MINUTES FROM THE FORT LAUDERDALE AREA.
Salary : $27 - $29
