Truck Dealership Parts Administrator

Job Title: Parts Administrator
Location: South Brunswick, NJ
Department: Parts Department
Reports To: Parts Manager

Company: Campbell Supply

Job Description:

Join our team at Campbell Supply as a Parts Administrator! We're seeking a detail-oriented individual with strong organizational skills to manage parts-related tasks. If you thrive in a dynamic environment and enjoy coordinating inventory, billing, and customer service, we want to hear from you.

Position Summary:

As a Parts Administrator, you'll handle essential duties including billing, inventory management, and customer service support. This full-time position requires someone who can effectively manage multiple tasks and ensure the smooth operation of the Parts Department.

Key Responsibilities:

• Billing and Invoicing:
  • Sort pick tickets for billing and ensure accurate invoicing for customer orders.
• Delivery Management:
  • Organize delivery routes, manage the status of each run, and confirm completion.
• Inventory Management:
  • Receive and verify parts into inventory, ensuring accuracy in pricing, quantity, and part numbers.
  • Follow up on aged purchase orders and update as necessary.
• Customer Service:
  • Provide customers with copies of invoices, credits, and core reports as needed.
  • Check and fulfill backorders with available parts.
• Returns and Credits:
  • Work with the returns and core department to process credit invoices for returns and cancellations, including contacting customers for necessary information.
• Administrative Support:
  • Organize and file incoming freight papers, pick tickets, and other necessary documents.
  • Process PARs for the department, coordinating return reasons and shipping.
  • Assist employees with company programs like boot/pant allowances and ADP access.
  • Obtain and provide vendor invoices for accounting.
  • Log and provide dealer invoices for shop jobs to the warranty and service advisor teams.
  • Sort and submit vendor and supplier rebates, ensuring correct rebates are matched in the system.

Qualifications:

• Competencies:
  • Teamwork: Balance team and individual responsibilities, welcome feedback, contribute to a positive team spirit, and prioritize team success.
  • Reasoning Ability: Define problems, collect data, establish facts, and draw valid conclusions.
• Computer Skills:
  • Proficient in Internet Web Browsers, Microsoft Word, Microsoft Excel, Microsoft Outlook, and Procede Excede dealer management system.

Work Environment:

• Frequently exposed to moving mechanical parts and airborne particles.
• Occasionally exposed to high places, toxic chemicals, and outdoor weather conditions.
• Noise level is usually moderate.

Physical Demands:

• Frequent use of hands for handling, reaching, and hearing.
• Occasional standing, walking, sitting, climbing, balancing, stooping, kneeling, crouching, or crawling.
• Ability to occasionally lift and/or move up to 50 pounds.
• Specific vision abilities required include close vision, distance vision, and peripheral vision.

Benefits:

• Competitive wages
• Health benefits package including medical, dental, and vision insurance
• Paid vacation and holidays
• 401(k) retirement plan with matching
• Great working environment
• Paid OEM continued education training and certifications
• Uniform service
• Daimler employee discount program
• Fun company events

Job Type: Full-time
Shift: 8-hour shift, Monday to Friday 7:00AM-3:30PM