Demo

Service Clerk III - Purchasing

Campbell Union High School District
San Jose, CA Full Time
POSTED ON 2/21/2025
AVAILABLE BEFORE 5/18/2025

Position Type :

District / Site Support Staff / Service Clerk III - Purchasing

Date Posted : 1 / 27 / 2025

Location : District Office

Calendar and Compensation

  • CSEA Salary Schedule Range 6, ($56,860.42 - $80,022.04)
  • 8 hours per day, 260 day work calendar
  • 100.00 monthly bilingual Spanish stipend available for individuals who pass a test of Spanish fluency
  • Generous health benefit plan options for employees serving at least 50%

General Summary

Under the direction of the Director of Purchasing, the Service Clerk III - Purchasing will perform various clerical duties to support the Purchasing Department. These responsibilities include the preparation and maintenance of purchase orders, inventory, and assets.

Primary Responsibilities and Duties

  • Reviews requisitions, verifies correct SACS account codes and quotes for completeness and accuracy.
  • Coordinates purchase order (PO) process, including organization and distribution of the PO to vendors.
  • Processes PO changes and monitors the PO approvals.
  • Coordinates District assets and obsolete items in the inventory platform.
  • Gathers data from sales representatives and vendors regarding products, services, and a variety of matters relating to purchasing operations.
  • Requests and evaluates quotes / contracts from vendors.
  • Makes recommendations to immediate supervisor and staff for awarding purchase orders, taking into account dependability, pricing, freight, risk and delivery of vendors.
  • Conducts follow-up on purchase orders to insure receipt of goods as ordered.
  • Investigates complaints and secures adjustments if needed.
  • Adheres to all purchasing guidelines as set forth by board policy and Public Contract code to gather necessary information for quotes, bids and RFPs.
  • Attends District and Purchasing Department related meetings.
  • Establishes and maintains central District files of agreements, contracts, purchase orders, etc.
  • Maintains updated vendor information.
  • Responsible for other duties and tasks aligned to the position responsibilities as assigned by the Director of Purchasing
  • Who we are

    Campbell Union High School District, located in the heart of the Silicon Valley, is a small, close knit district committed to ensuring every student is ready for the future. We strive to be data-informed and focused on results, while promoting humanity, kindness, and personal responsibility. We are proud to provide a supportive environment of collaboration among our staff.

    We know that high quality teachers, administrators and staff are key to our students' success and are working to retain and recruit passionate and effective talent.

    We are an equal opportunity employer, are committed to racial equity and social justice, and we make a particular effort to recruit people who identify as Black, Indigenous, and people of color to apply for open positions.

    Knowledge, Skills, and Abilities Required :

    Knowledge Of

  • Demonstrated knowledge of purchasing processes, systems, and best practices
  • Variety of computer software systems related to purchasing, warehousing, and inventory.
  • Proficient in the use of computer software applications i.e. Microsoft Office, Adobe, QCC / QCC and Google products
  • Ability To

  • Establish and maintain positive rapport with District staff, vendors, and the public.
  • Have a solution-based approach to analyze and anticipate problems and communicate to supervisor as necessary.
  • Read, interpret and understand California Education Code; Standardized Account Code Structure; Federal, State, and County mandated requirements; and other legal documents.
  • Communicate clearly and persuasively in written and oral form.
  • Be flexible and use diplomacy in daily responsibilities.
  • Participate in group decision-making and to accept and implement decisions.
  • Be self-directed and work with little or no supervision.
  • Manage multiple responsibilities and competing priorities.
  • Meet or exceed deadlines and communicate progress toward fulfilling requests proactively.
  • Ability to organize time and resources.
  • Experience / Requirements :

  • Demonstrated successful experience in purchasing / and or accounting in public school business or related field
  • Demonstrated increased levels of responsibility.
  • Valid California Driver's License.
  • Working Conditions

    Light to moderate physical effort, frequent standing or walking, periodic handling of light weight parcels or supplies. Rapid paced work, moderate to high levels of stress. Indoor office environment.

    Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.

    The preceding job description has been designed to indicate the general nature and level of work performed by the employee within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required for this position.

    It is the policy of Campbell Union High School District (CUHSD) to provide equal opportunity for all individuals in education and employment. District programs and activities shall be free from discrimination, harassment, intimidation and bullying based on actual or perceived characteristics of race or ethnicity, color, ancestry, nationality, national origin, ethnic group identification, age, religion, marital or parental status, physical or mental disability, sex, sexual orientation, gender, gender identity, gender expression, or genetic information, or any other characteristic identified in Education Code 200 or 220, Penal Code 422.55, or Government Code 11135, or based on association with a person or group with one or more of these actual or perceived characteristics (Board Policy 5145.3 and 4030 through 4032).

    Board approval 5 / 20 / 2021

    Salary : $56,860 - $80,022

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