What are the responsibilities and job description for the Assistant Director of Compliance position at Campbell University?
Department: Athletics
Status: Full Time
Position Description/Summary
The Assistant Director Compliance provides support to the daily function of the athletics compliance office. Reporting to the Sr. Associate AD, SWA with coordination and collaboration with the Director of Compliance of the University as deemed necessary, this position performs activities to assist coaches, student-athletes, staff members and others with understanding and adhering to rules, regulations, policies, and procedures of the University, the National Collegiate Athletic Association (NCAA), Coastal Athletic Association, and Southern Conference. This position will primarily be responsible for monitoring financial aid (Bylaw 15), and ARMS compliance software. Additionally, this position will assist the Sr. Associate AD, SWA in providing rules education and monitoring other compliance processes.
Essential Duties & Responsibilities:
These essential functions include, but are not limited to, the following. Additional essential functions may be identified and appended by the Sr. Associate AD, SWA.
- Manages the creation, facilitation, and distribution of financial aid documentation both external to and internally within the University for the Department of Athletics
- Responsible for all educational efforts within the compliance office.
- Develops and distributes effective compliance financial aid related materials.
- Provides guidance and supervision to coaches, student-athletes, and staff.
Examples of Work Performed:
- Manages the creation, facilitation, and distribution of grant-in-aid information and materials.
- Responsible for the planning, creation, and distribution of educational materials explaining NCAA, Costal Athletic Association, and Southern Conference rules to coaches, student-athletes, staff, and donors/fans.
- Track all aspects of prospective student-athletes, to include initial eligibility evaluations, transfer regulations, admission requirements, contact/evaluations/visits on- and off-Manages compliance financial aid charting and database tracking systems.
- Assists with the provision of interpretive guidance in alignment with NCAA, Coastal Athletic Association, and Southern Conference regulations for coaches, student-athletes, and staff.
- Analyzes NCAA, CAA, and Southern Conference rules and regulations to develop procedures for implementation and ensure compliance.
- Responsible for all training of coaches, student-athletes, and staff on use of compliance software.
- Serves as liaison to Financial Aid, and Bursars’ offices as necessary.
- Serves as the liaison to campus housing.
- Develops and communicates financial aid tracking data and internal metrics to all parties as necessary.
- Assists with the creation of social media posts applicable to NCAA, CAA, and Southern Conference rules.
- Assists with the utilization and continued development of ARMS Software.
- Trains coaches, student-athletes and staff how to use ARMS software for financial aid purposes.
- Manages student-athlete employment monitoring and approval.
- Oversees student-athlete outside competition requests and education efforts.
- Oversees roster management of all 21 Division I teams, including renewal/non-renewal processes
- Processes all waivers as appropriate.
- Coordinates with the Sr. Associate AD, SWA regarding Financial Aid oversight.
- Monitors all transfer portal data entry
- Maintain student-athlete data base and provide compliance reports to NCAA and CAA (APR, graduation rates, student-athlete G.P.A.)
- Ensures all assigned tasks are in compliance with department, University, NCAA, CAA, and Southern Conference rules and regulations.
- Performs related or similar duties as required or assigned.
Experience/Educational Requirements:
- Bachelor’s Degree from an accredited college or university required, Master’s Degree desired
- Experience in Division I Compliance (or related) department desired, including intern/GA experience
Knowledge, Skills, and Abilities:
- Experience with CA and LSDBi (NCAA web-based date and information); knowledge of ARMS preferred
- Must relate well with athletic staff and student-athletes.
- Excellent interpersonal skills and the ability to communicate professionally and effectively to all groups through both oral and written channels.
- Maintain strict confidentiality and attention to detail.
- Knowledge of Microsoft applications, the internet, and social media.
- Demonstrate tact, a positive attitude, courtesy and discretion in interactions with those associated with athletic programs, including student athletes, coaches, officials, trainers, university faculty and staff, and the public.
- Work independently as well as function effectively in a team and within a diverse group of people.
- Exercise good judgment in complex and new situations.
- Upon hire, have a broad knowledge of, and abide by, Campbell University policies and procedures, including, but not limited to; Title IX, HIPAA and FERPA guidelines.
To Apply For This Position:
Campbell University is unable to accept paper or email applications. IMPORTANT: A cover letter, CV, or resume, and contact information for three professional references are requested as part of the application process. Applications without these attachments may be considered incomplete. If you have any questions, or if you are an individual with a disability and need assistance completing an application for employment contact the Human Resources Department at 910-893-1256 or email employment@campbell.edu. Campbell University is an Equal Opportunity Employer.
Campbell University maintains a continuing policy of nondiscrimination in employment. It is our policy to provide equal opportunity in all phases of the employment process and in compliance with applicable federal, state, and local laws and regulations. Accordingly, the University is committed to administering all educational and employment activities without discrimination as to race, color, sex, sexual orientation, gender identity or expression, age, ethnicity or national origin, religion, disability, genetic information, protected veteran and military status and any other characteristic protected by law, except where appropriate and authorized by law. This policy of nondiscrimination shall include, but not be limited to, the following employment decisions and practices: hiring; upgrading; promotions; demotions or transfers; layoffs; recalls; terminations; rates of pay or other forms of compensation; selection for training, including apprenticeship; and recruitment or recruitment advertising.
Employees and applicants of Campbell University will not be subjected to any form of harassment or discrimination for exercising rights protected by, or because of their participation in, an investigation or compliance review related to Title VII of the Civil Rights Act of 1964, the Age Discrimination in Employment Act, the Americans with Disabilities Act, Executive Order 11246, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974, the Veterans Employment Opportunities Act of 1998, or any other federal or state nondiscrimination law, rule, or regulation.
Campbell University also maintains affirmative action programs to implement our equal employment opportunity policy. Employees or applicants who wish to review appropriate portions of these affirmative action programs may schedule an appointment to do so by contacting Human Resources at the Buies Creek campus, during normal business hours.
