What are the responsibilities and job description for the Clerical/Administrative - Office Assistant position at Campus4Tech?
Title - Clerical/Administrative - Office Assistant
Job location - Huntsville, AL
Duration - 06 Months Contract role
Shift time - 7:30am -4:00pm or 8:00am-5:00pm
Job Description
We are seeking a detail-oriented and proactive Office Administrator/Receptionist to manage the front desk and provide comprehensive administrative support. This role is pivotal in ensuring smooth daily operations and creating a welcoming environment for clients and visitors.
Essential Duties And Responsibilities
Job location - Huntsville, AL
Duration - 06 Months Contract role
Shift time - 7:30am -4:00pm or 8:00am-5:00pm
Job Description
We are seeking a detail-oriented and proactive Office Administrator/Receptionist to manage the front desk and provide comprehensive administrative support. This role is pivotal in ensuring smooth daily operations and creating a welcoming environment for clients and visitors.
Essential Duties And Responsibilities
- Greet customers, employees, and visitors
- Sort post, receive packages and deliveries, route paperwork accordingly
- Oversee office supplies and inventory, coordinate maintenance requests, and ensure the office environment is clean and orderly
- Reconcile monthly P- card purchases and travel with credit card statement
- Support seamless event planning, conference room scheduling
- Maintain front office procedures, contact lists, emergency protocols, and FAQs
- Monitor visitor access and maintain security awareness
- Manage on-site vending companies
- Monitor and maintain office equipment; make appropriate repair notifications when required
- Answer phones in a professional manner and direct calls where appropriate; take detailed messages as necessary
- Facilitate internal communication (e.g. distribute information and schedule presentations)
- Suggest more efficient ways to run the office and troubleshoot malfunctions
- Support all functions and facilities as requested
- High school degree or equivalent
- 2-5 years of proven work experience as an Administrative Assistant, Office Manager or similar role
- Knowledge of office procedures
- Proficiency in office software (Microsoft Office Suite: Teams, Outlook, PowerPoint, Excel) and basic office equipment
- Familiarity with online calendars and cloud systems
- Experience using office equipment, including printers and fax machines
- Excellent verbal and written communication skills, with a professional demeanor and strong attention to detail
- Ability to handle sensitive information with confidentiality and exercise sound judgment
- Organizational skills with an ability to think proactively and prioritize work
- Critical competencies: Action Orientation, Interpersonal Savvy, Plans & Aligns, Tech Savvy, Being Resilient
