What are the responsibilities and job description for the Administrative Coordinator position at CampusPoint?
Availability : Monday to Friday, 7-3 : 30 PM. Initially, training will be conducted on-site. After training, the role will transition to a hybrid model with 2 days working remotely on Mondays and Fridays, and in-office from Tuesday to Thursday.
Are you detail-oriented, organized, and looking for a fast-paced administrative role where you play a vital role in keeping operations running smoothly? Do you thrive in a structured environment with clearly defined tasks and daily goals? A leading supplier of construction materials is hiring an Administrative Coordinator to support their sales team and business operations by managing key aspects of sales order administration. This independent, process-driven, and detail-focused role involves cross-functional collaboration and is perfect for someone who enjoys structured, routine tasks with a clear purpose—helping their team and operations run efficiently.
Responsibilities :
- Invoice & Billing Administration :
- Generate pre-invoice reports daily for the sales team before invoicing
- Process billing prep, including ticket reviews and final adjustments
- Settle credit card pre-authorizations, and cross reference credit card charges
- Verify charges made to cash sale transaction and process cash sale packets
- Project & Data Management
- Enter and update projects, pricing and details in proprietary system
- Archive paperwork and reports
- Mail tickets and invoices
- Compile prevailing wage reports and other financial data for payroll accuracy.
- Customer & Team Support
- Respond to customer inquiries / Email invoices and tickets
- Research customer concerns and escalations
- Reception duties such as answer door and walk ins
Required Skills / Abilities :
Education and Experience :
CampusPoint is an Equal Opportunity Employer. All aspects of employment, including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.
If you need assistance or an accommodation due to a disability, you may contact us at hr@campuspoint.com or 1 206-783-9200 (ask to speak with an HR representative). The process is outlined in CampusPoint’s ADA Policy .
