What are the responsibilities and job description for the Office Operations Manager position at CampusPoint?

This innovative start-up is revolutionizing inventory management for some of the world’s largest businesses with their patented Spatial AI—turning mundane manual counts into a magical, game-like experience. By harnessing AI, computer vision, and augmented reality, their technology instantly tallies inventory via a simple smartphone or tablet scan, saving time, cutting costs, boosting revenues, and transforming supply chains with unmatched visibility.

They are seeking an Office Operations Manager to play a critical role in managing day-to-day administrative support for their growing executive team while overseeing office operations and planning company events. This unique position requires a strong leader with excellent organizational skills who can wear multiple hats and thrive in a dynamic start-up environment.

RESPONSIBILITIES

Executive Support

Provide comprehensive executive support to senior leadership including managing complex calendars, scheduling meetings, data entry and preparing reports
Prepare meeting agendas, take minutes and follow up on action items
Assist in the preparation and coordination of presentations and meeting materials
Handle confidential information with discretion and professionalism
Coordinate travel arrangements

Office Management

Oversee front desk and office operations (including office supplies, equipment maintenance, vendor relationships, ensuring clean and organized environment) to ensure a productive and positive work environment.

Serve as the primary point of contact for all office-related matters (vendors, office maintenance, equipment troubleshooting, etc.).

Welcome guests and direct to appropriate area / person; coordinate appointments, meetings, manage and maintain conference rooms, deliveries; and reception areas

Monitor visitor access and ensuring office security protocols are followed

Assist in onboarding new employees by ensuring they have necessary equipment, supplies, and information

Events Planning :

Organize, manage and coordinate logistics for internal and external company events (meetings, presentations, team-building activities).

Cultivate a vibrant company culture through creative and engaging events

REQUIREMENTS

Proven experience in a similar role, combining executive support, office management, and events planning.

Strong organizational, multitasking, and communication skills.

Ability to work independently and collaboratively in a fast-paced setting.

Strong attention to detail with exceptional organizational skills to manage multiple tasks and priorities.

Ability to prioritize and manage time effectively, especially when balancing office management and executive assistance duties.

Excellent verbal and written communication skills.

Ability to proactively identify challenges, problem solve and implement solutions.

CampusPoint is an Equal Opportunity Employer. All aspects of employment, including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

If you need assistance or an accommodation due to a disability, you may contact us at hr@campuspoint.com or 1 206-783-9200 (ask to speak with an HR representative). The process is outlined in CampusPoint’s ADA Policy .

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