What are the responsibilities and job description for the Accounting Associate position at Candid?
As a member of the Operations Division Finance team, the Accounting Associate will provide day-to-day management of Accounts Payable, employee expense reports, and General Ledger account reconciliations, all while cultivating positive working relationships with both internal and external stakeholders.
Position: Accounting Associate
Reporting to: Sr. Accounting Manager/Assistant Controller
Supervises: N/A
Schedule: 35-hour work week, Monday through Friday
Location: Remote. In-person attendance is expected during our annual, weeklong all-staff summit. Additionally, participation for in-person meetings is expected at least once per year for most employees, at least once per quarter for senior leaders, and at least once per month for the executive team. Staff that are not in NYC are expected to travel for these meetings.
Compensation: $45,000 - $55,000 base salary, plus eligibility for commission (the base salary range is for the NYC area and will be adjusted for other localities; additionally, factors like skills and experience will be considered).
Benefits: Health insurance (medical, dental, vision), retirement contribution with additional option for a match, paid life insurance and AD&D, paid leave time (PTO, compassionate leave, volunteer, holiday, parental), short-term and long-term disability, pre-tax transit, flexible spending accounts, supplemental insurance, summer hours, and Public Service Loan Forgiveness (PSLF) program eligible employer.
Position summary
This position reports to the Sr. Accounting Manager/Assistant Controller and will provide day to day management of Accounts Payable, staff expense reimbursements, and reconciliations in an accurate, efficient and timely manner. This position will also be responsible for maintenance of the accounts payable and expense reimbursement system.
Responsibilities
Accounts Payable and Vendor Management
• Process outgoing payments in compliance with financial policies and procedures
• Review vendor invoices for accuracy and reroute to department managers for approval
• Process new vendors for onboarding into accounts payable system and respond to vendor inquiries
• Process monthly amortizations and review invoices for quarterly and year end accruals
• Record bank debits and apply payments
• Reconcile A/P and cash accounts in ERP system
• Prepare journal entries for reclass, adjustments and record manual A/P entries
• Process 1099s at year end
• Respond to various Accounts Payable inquiries from within the organization, including JIRA tickets
Employee Expense Reimbursement
• Process staff expense reimbursements in expense reporting system, ensuring all expenses adhere to Candid’s Travel & Expense Policy
• Reconcile corporate card statements to submitted expense reports
• Reconcile “Other Refunds/Reimbursements” account and notify employees of amount due
Systems Maintenance, Implementation and End User Training
• Responsible for maintaining Candid’s accounts payable and employee reimbursement systems (Tipalti and Nexonia). This includes but is not limited to ensuring the system is up to date with correct mapping of GL accounts, project codes, vendors and department/divisions
• Set up employee training to introduce new system upgrades and replacements, and provide detailed user guide
Other
• Work with staff and managers to resolve accounts payable and expense report issues
• Prepare regular and ad hoc reports to provide details of accounts payable and other expenses
• Under direction of Sr. Accounting Manager, implement process improvements and document procedures
• Act as backup for Sr. Accountant
• Maintain and update related schedules and reports assigned by Sr. Accountant
• Special projects as assigned by Sr. Accounting Manager and Sr. Accountant
Requirements
• Bachelor's Degree, preferably with a major in Finance or Accounting
• 1-2 years Accounts Payable experience a plus
• Strong understanding of accounting principles, standards & practices, and data reconciliation procedures
• Experience in using Microsoft Office (Excel, Word, Outlook); advanced Excel skills are a plus
• Experience with following financial systems is a plus: ERP (NetSuite or similar), Accounts Payable (Tipalti or similar), Expense Reporting (Nexonia or similar)
• Strong analytical, quantitative, and problem-solving skills with can-do approach and ownership
• Must be a self-starter, trustworthy, conscientious and discreet
• Understand and demonstrate the critical importance of discretion and confidentiality with diplomacy
• Highly detail oriented and well organized with strong attention to detail
• Ability to work independently and tackle multiple priorities simultaneously
• Strong communication (written and verbal) and interpersonal skills
• Respect Candid culture of meeting deadlines by being flexible during closing periods
• Willingness to perform other duties and special projects as needed/requested
• Sensitivity and respect for racial, gender, sexual orientation, and cultural differences
• Champions and represents Candid’s core values: We’re driven, direct, accessible, curious, and inclusive
Candid is an equal opportunity employer. Candid provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. We are committed to diversity, equity, and inclusion and especially encourage members of underrepresented communities to apply.
The information you need to do good.
Every year, millions of nonprofits spend trillions of dollars around the world. Candid finds out where that money comes from, where it goes, and why it matters. Through research, collaboration, and training, we connect people who want to change the world to the resources they need to do it. Our data tools on nonprofits, foundations, and grants are the most comprehensive in the world.
Candid’s vision is an ambitious one. But we know that when we make investments in our talent, it translates to more access and better knowledge for those working for social good around the world.
On February 1, 2019, Foundation Center and GuideStar joined forces to become Candid, a 501(c)(3) nonprofit organization.
Candid is a qualifying nonprofit organization as defined by the Public Service Loan Forgiveness Program. As such, Candid employees may claim their employment time on their PSLF application. We offer a competitive salary and excellent benefits. Due to the high volume of applicants, we typically receive, we regret that we can only contact candidates that we would like to interview.
For more information on positions available at Candid, please visit our website: Work with us | About | Candid
Salary : $45,000 - $55,000