What are the responsibilities and job description for the Executive Assistant Office Manager position at Candor PS?

Job Title : Office Manager & Executive Assistant

Department : Administration

Reports To : CEO / President

Mandatory Requirements

Works onsite in Campbell, 8 hours a day every weekday
Highly disciplined
Highly motivated to see the company succeed
Very strong Computer Skills including typing, working on spreadsheets
Good communication skills

Summary :

We are seeking a highly organized and versatile individual to serve as our Office Manager & Executive Assistant. This role is a unique blend of administrative support, human resources, and technical recruitment. You will be responsible for ensuring the smooth day-to-day operations of the office, providing dedicated support to the CEO / President, and contributing to the growth of our team by assisting with HR duties and technical recruitment.

Responsibilities :

Executive & Personal Assistance :

Manage the CEO / President's calendar, schedule meetings, and coordinate travel arrangements.

Help CEO with Personal & Household tasks when needed.

Prepare presentations, reports, and correspondence as needed.

Screen phone calls, emails, and mail, prioritizing and directing them appropriately.

Maintain confidentiality and discretion in all matters.

Office Management :

Oversee general office operations, including ordering supplies, maintaining equipment, and ensuring a clean and organized workspace.

Greet visitors and handle incoming and outgoing mail and deliveries.

Manage vendor relationships and negotiate contracts for office services.

Assist with event planning and coordination.

Human Resources :

Assist with onboarding new employees, including paperwork, orientation, and benefits enrollment.

Maintain employee records and ensure compliance with labor laws.

Assist with the development and implementation of HR policies and procedures.

Support the performance management process.

Technical Recruitment :

Assist with sourcing and screening candidates for technical roles.

Schedule interviews and coordinate communication with candidates.

Conduct reference checks and background screenings.

Assist with the offer process and onboarding of new hires.

Qualifications :

3 years of relevant experience preferred but not mandatory. HR and tech recruiting experience a plus. Strong organizational, communication, and interpersonal skills. Proficiency in MS Office. Ability to work independently and prioritize tasks. Strong attention to detail and problem-solving skills. Ability to maintain confidentiality.

Onsite Work :

Work onsite in Campbell / San Jose 8 hours every weekday.

No remote work in the first year.

Prefer someone who lives in the area.

Benefits :

Competitive salary and benefits package.

Opportunity to work in a fast-paced and dynamic environment.

Chance to contribute to the growth of a successful company.

To Apply :

Please submit your resume and cover letter to [email protected]

Please note : This job description is not designed to cover or contain a comprehensive listing of activities, duties

1 or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

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