Senior Executive Assistant, Office of the CEO

The Executive Assistant will provide high-level administrative support to the Chief Executive Officer (CEO) and other members of the Leadership Team.

Reporting directly to the CEO, the Executive Assistant provides a high level of support in a one-on-one working relationship handling a wide range of administrative, organizational, and communication tasks.

The Executive Assistant also serves as a liaison to the Board of Directors and Leadership Team; organizes and coordinates executive outreach and external relations efforts and oversees special projects.

Key Responsibilities:

• Executive Support and Calendaring
• Manage sensitive matters with a high level of confidentiality and discretion
• Provide high-level administrative support to the CEO by managing their calendar, scheduling meetings, and prioritizing appointments
• Prepare materials for meetings, coordinate presentations and reports, and ensure the CEO is well prepared for all engagements
• Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with
• Organize travel arrangements, flights, accommodations, and itineraries for the CEO
• Conserve the Executive's time by reading, researching, collecting and analyzing information as needed

Project Management:

• Coordinate with other departments, committees, and stakeholders to ensure projects are on track and deliverables are met
• Help management and prioritize key initiatives related to the organization's success
• Take minutes during Board and Board Committee meetings, ensuring accurate documents and follow-up on action items
• Ensure all meeting materials are prepared in advance and distributed to relevant parties
• Maintain positive relationships with Board Members, Senior Leadership, staff, and external parties

Board and Executive Committee Support:

• Craft, communicate, and manage the annual calendar and workplan for the Board and Executive Committee
• Plan, Orchestrate & Manage Board and Executive Committee Meetings
• Define and execute a repeatable, consistent end-to-end process for meeting administration, agenda and content preparation, and offsite events
• Help to define and shape effective leadership meetings and events
• New Promoter onboarding & training, in partnership with Legal and Governance Operations

Requirements:

• Bachelor's degree required
• 5 years of related experience required in working in an executive assistant role supporting C-Level executives
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Slack, Signal, and Causeway