US Registrar/Administrative Assistant

Description

The US Registrar/Administrative Assistant is engaged in all aspects of Upper School life while working closely with the Head of Upper School.  Essential components include: communications, US scheduling, event planning, administrative tasks, general administrative support, working with College Counseling on transcripts, and any additional responsibilities to be determined by the Upper School Head to help facilitate the function of the division.

RESPONSIBILITIES:

As Registrar:

• Create, manage, and send transcripts
• Create yearly schedules for students 
• Create and manage faculty classrooms,  schedule of sections, Learning Support rosters
• Evaluate transfer transcripts 
• Collaborate with College Counseling on AP exam arrangements
• Plan and execute US Academic Awards Ceremony with US Faculty, Deans and Athletics
• Oversee graduation readiness through a credit check of all rising seniors
• Work with college counseling on matters of academic advising
• Support course selection and petition processes, in conjunction with college counseling, advisors, US Assistant Head for Academics, faculty, and US Head
• Communicate with faculty, students, and parents in matters related to scheduling, calendar, report cards, progress reports, and events
• Provide administrative support, as needed for the Academic and Dean Team, when requested by Upper School Head

As Admin Assistant to Head of Upper School:

• Help organize and run US events related to academics (PEN, Back-to-School Night, Transition Meetings, etc…)
• Provide administrative support directly to the Upper School Head
• Serve as Upper School liaison for all faculty, students, parents, and visitors and provide support as necessary
• Facilitate communication among all constituent groups - faculty, staff, students, and parents by assisting with calls, publications, and general communication
• Assist the Office of College Counseling with issues of scheduling and transcripts
• Provide support for the Upper School as related to grade reporting, conferencing, and comment writing
• Maintain electronic documents: Faculty Resources page, US Handbook, etc…
• Maintain student database for current families, communicate any changes as needed, and run necessary reports, address labels, class lists, etc.

Qualifications

Bachelor's Degree preferred, 2-4 years of experience preferred in administrative/executive assistant role. Experience and familiarity using a Student Information System and/or Learning Management System (LMS), preferred. 

JOB REQUIREMENTS:

• Possess strong written and verbal communication skills
• Strong organizational skills
• Ability to meet deadlines
• Ability to work in a team environment
• Flexible, result-oriented, self-starter
• Proficient in Microsoft Office and Google Workspace
• Able to manage multiple tasks and priorities 
• Effective problem-solving and analytical ability