Administrative Assistant (Level III)

POSITION: Administrative Assistant

FULLTIME/PARTTIME: Full time

LOCATION: New York, NY 10036

SCHEDULE: Monday - Friday; 8:00 AM - 5:00 PM

PAY RANGE: $40.75 hourly

Contracted: 03/31/2025 to 09/30/2025 (temp to hire)
(Exact compensation may vary based on skills, experience, and location. Base pay information is based on market location.)

JOB DESCRIPTION:
The Senior Administrative Assistant will provide high-level administrative support to multiple Senior Managers and their teams. The role requires extensive experience in calendar management, travel scheduling, and expense processing, working in a fast-paced environment. Excellent attendance and the ability to work under pressure are critical.

JOB RESPONSIBILITIES:

• Calendar management for multiple senior managers
• Travel scheduling and expense processing
• Communicating and interacting with all levels of the group and across business functions
• Serving as a resource for company policies and procedures
• Organizing client entertainment functions as needed

REQUIRED QUALIFICATIONS:

• 10 years of experience providing administrative support at the senior management level
• Extensive experience with Concur for travel and expense processing
• Advanced proficiency in MS Office Suite (Excel, Word, PowerPoint)
• Strong organizational skills and attention to detail
• Ability to work effectively under pressure and manage time constraints
• Strong written and verbal communication skills
• Highly proficient in Outlook for calendar management and communication

Top 3 Must Have:

• CONCUR
• MS OFFICE SUITE (EXCEL, WORD, POWERPOINT)
• OUTLOOK

WORKING CONDITIONS:

• May on occasion be exposed to loud sounds and distracting noise levels, such as from office equipment.
• The ability to lift up to 30lbs
• Use of computers and technology

Here at Canon Recruiting, People are our priority, and we are committed to Include Diversity in every segment of who we are. It is only through our Diversity; we are made a stronger organization and increase our ability to provide top tier candidates that our clients have come to know Canon for. We have an inclusive environment all employees are celebrated for their unique differences. The different perspectives and experiences of our workforce give us the competitive advantage that is essential for success in an ever-changing market. By promoting inclusion with the same enthusiasm, we devote to quality and competency and using the experience from a diverse assortment of backgrounds and experiences, Canon can improve the services and value we deliver to clients, employees, and customers. At Canon, Diversification and Inclusiveness are much more than a corporate ambition; they are a critical component in our daily corporate life. Canon Recruiting is committed to a diverse and inclusive workplace. Canon Recruiting is an equal opportunity employer and does not discriminate based on race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. The pay range for this position is listed above. Base pay information is based on market location. We will consider for employment qualified applicants with arrest and conviction records. Our range of benefits may include health care and 401(k) savings plans. For individuals with disabilities who would like to request an accommodation, please email
hr@canonrecruiting.com