Mailroom Coordinator III
Job Locations US-NY-New York
Requisition ID
2024-19036
of Openings
Category (Portal Searching)
Customer Service / Support
Position Type (Portal Searching)
Regular Full-Time
Overview
Under general supervision, is responsible for all mail, packages and interoffice correspondence handling and dispatching for all classes of mail / packages. Responsible for the handling, routing, pick-up and delivery activities of mail operation and the assignment & participation of tasks involving all other assigned activities
Responsibilities
MAIL / PACKAGES / POUCHES
Receive, sort, and deliver all incoming mail & packages according to assigned floors and within established time frames Wrap, seal, weigh, affix postage and dispatch all outgoing mail / packages in accordance with postal regulations
- Prepare special outgoing inter-office pouches sent to client affiliates as scheduled (if applicable)
- Package and process outgoing overnight items, i.e. Federal Express, UPS, etc., to meet client and vendor deadlines. Deliver incoming overnight packages within established time frames
- Log outgoing and incoming items as required and review for accuracy / completeness
SUPPLIES / COPYING / FAXING
Organize and distribute supplies to client employees as detailed in job requests. Verify and log orders upon delivery. Monitor inventory of copy supplies, stock paper and toner and keep supply area neat (inclusive of convenience copiers)Handle items for distribution to a segment of or all of client employees, affiliates, dealers, etcEstimate runtime on the small to medium photocopy jobs. Check all copies produced for quality and accuracy. Produce bound copies of work when requested. Deliver and pick up copy jobsMay provide minor maintenance of photocopy machine such as solving paper jams, placing service calls and routine cleaningsOperate facsimile machines; send and receive facsimiles. Keep complete and accurate logs of incoming and outgoing facsimiles. Where appropriate, input facsimile data into computer for client charge back. Generate activity reports, confirmation reports, and call the receiver to confirm receipt as necessaryPrepare monthly production and volume reports in order to measure productivity and prepare billing chargesMay possibly perform any of the following functions at the direction of the Site Manager :
Set up and maintain client's kitchen areas and conference rooms, order food and make coffeeProvide reception work such as answering telephones, taking messages and greeting visitorsMove boxes, supplies or furniture; replace light bulbsMay be requested to perform document scanningPrepare outgoing items for shippingDue to changing technology in office automation, will be required to learn new features and functionalities of copying machines, faxes, scanning, shipping equipment as introduced at the siteQualifications
High school Diploma or equivalent2-4 years' experience working in a mailroom or professional office environmentBasic knowledge of metering, weighing, logging and other shipping proceduresAbility to use personal computer for basic tasksAbility to perform more complex functions of the various equipment and systems usedExcellent customer service, professional attitude and appearance are a mustAbility to work overtime & meet deadlinePHYSICAL DEMANDS
Physical activity required including bending, reaching, lifting and prolonged periods of sitting or standingMay lift and / or move up to 50 lbs.What We Offer :
Competitive pay & benefits!Comprehensive training and development programs that prepare employees to advance from within.A company focused on creating a positive work and client environment.Employee discounts on entertainment, products, and services nationwide!Come Join Our Team!
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