What are the responsibilities and job description for the Administrative Assistant position at Cantera Concrete Company?
POSITION SUMMARY:
The Administrative Assistant is the liaison between project managers, site engineers, and clients on construction projects, providing technical and administrative information to all parties involved in the project. This position must demonstrate strong organizational and time management skills, as well as have effective communication and client service skills.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
Safety
- Promotes Cantera’s culture of “Safety First”
- Partners with the Cantera Safety Coordinator to ensure a safe workplace
Operational
- Be familiar with and follow the Cantera Concrete Staff Organization document for managing projects
- Maintain working relationships with internal and external clients, including Owner representatives, Architects, and Engineers
- Monitor costs, including labor time and materials
- Organize and maintain files and databases in a confidential manner
- Manage communication including emails and phone calls
- Schedule appointments, meetings, and reservations as needed
- Maintain and order office supplies
- Perform general administrative tasks, often on behalf of a leader in the organization
- Summarize weekly and monthly reports
- Other duties as assigned
KNOWLEDGE, EXPERIENCE AND PERSONAL ATTRIBUTES:
Technological Knowledge
- Computer and mobile device knowledge and efficiency, including Microsoft Office products, Field Time and other products used by the Company
Communication and Teamwork Skills
- Strong written and verbal communication skills, ability to communicate with all levels, both internally and externally
- Functions effectively as part of a team
Leadership and Time Management Skills
- Strong decision making/problem solving skills
- Excellent time management and organizational skills; able to organize work, engage in a variety of tasks simultaneously and consistently meet deadlines
Additional Skills
- Bilingual in Spanish is a plus, but not required
- Able to perform duties independently
- Strong attention to detail
- Works well under pressure and with deadlines
- Can follow rules but can show initiative
- Enjoys overcoming objections/resistance and achieving goals in the face of obstacles
WORK CONDITIONS AND HOURS:
Conditions and hours
- Requires overtime hours on an as needed basis
- Must be comfortable with travel on an as needed basis
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability or protected Veteran status.
