What are the responsibilities and job description for the Executive Assistant position at Cantor Fitzgerald?
Job Title: Executive Assistant
Location: New York City / In Office
Firm Overview:
Cantor Fitzgerald is a diversified company primarily specializing in financial and real estate services for institutional and corporate customers operating in the global financial and commercial real estate markets. Since 1945, we have successfully built a well-capitalized business across multiple business lines, with numerous market-leading financial services and commercial real estate businesses. We have been at the forefront of financial and technological innovation in our industries while developing new markets and providing superior service to thousands of customers globally. At Cantor, our employees are our greatest asset. We look for individuals who are driven, intellectually engaged, team oriented and have a real desire to make an impact.
Responsibilities:
• Provides general administrative support, which includes but is not limited to creating, maintaining, and editing documents, spreadsheets, files, and presentations.
• Is responsible for heavy calendar management utilizing Microsoft Outlook; must be flexible with last minute schedule changes and urgent meeting requests.
• Screens a high volume of telephone calls from both internal and external sources.
• Handles multiple tasks with little or no supervision.
• Works on special assignments as needed. Such items may require research, development and/or interpretation of data and be performed with little supervision or instruction.
• Tracks action items and deliverables for the executive and proactively schedules the time required to address them.
• Coordinates meetings, including ordering meals, arranging travel, preparing meeting rooms, invitations, etc.
• Monitors and addresses critical e-mail correspondence.
• Prepares expense reports.
• Schedules internal and external meetings; prepares agendas and follows up on action items from the meetings.
• Prepares and maintains presentations and reporting materials.
• Performs personal assistant duties as required by the executive.
• Provides coverage for other administrative assistants on the executive floor including handling telephone coverage, travel arrangements, calendar management and personal assistant duties.
• Meets designated deadlines and works effectively in a pressurized environment.
Qualifications:
• Is discreet, possesses good judgment and can maintain the highest level of confidentiality.
• A minimum of 3 years working as an Executive Assistant to a C-Level executive.
• BA or BS degree.
• Financial Services or law firm experience is required.
• Ability to interface professionally with all levels of employees.
• Must possess superior written and oral communication skills.
• Must possess strong intangible qualities, including being personable, pleasant to be around, driven, loyal and highly committed to the role.
• Proficiency in MS Office products including Word, Excel, Access, Power Point and Outlook. Advance MS Excel skills a plus.
• Exceptional organizational skills are necessary to succeed in this position.
• Must be flexible and able to work extended hours occasionally.
Educational Qualifications:
• Bachelor’s Degree required
Salary: $115,000 - $135,000
The actual base salary will be determined on an individualized basis taking into account a wide range of factors including, but not limited to, relevant skills, experience, education, and, where applicable, licenses or certifications held. In addition to base salary and a competitive benefits package, this position may be eligible for additional types of compensation including discretionary bonuses and other short- and long-term incentives (e.g., deferred cash, equity, etc.).
Salary : $115,000 - $135,000
