What are the responsibilities and job description for the Accounting Manager position at CAP Tulsa?
Job Summary
Responsible for financial reporting, analysis, and modeling. Responsible for supporting the budget process and financial reporting for CAP Tulsa, including its related legal entities and managed agencies. Research and report using accounting software, reporting software, and Microsoft Office software applications, including integrations (import/export) between these systems. Direct and manage the revenue process, including invoicing, accounts receivable process, and revenue forecasting. Manage the grant compliance function. Works with Program Managers assigned to each funding source to ensure Program activities result in timely revenue earned from grant activities. Ensures reporting compliance with CAP policies and procedures, generally accepted accounting practices (GAAP), and applicable Office of Management and Budget (OMB) circulars. Sets precedent within limits and/or administers operating rules and procedures under management guidance. Performs advanced troubleshooting or analysis; uses judgement to select from multiple known alternatives. Frequent interaction to provide basic information and/or occasional interaction requiring detailed procedural explanations or technical responses.
Responsibilities/Essential Functions
In-person work, and collaboration are requirements for this position. Employees are expected to physically report to the assigned work site as scheduled by the supervisor. At the agency’s discretion, this position may be allowed to engage in remote work for specified periods of time or a determined percentage of work schedule; however, this is not guaranteed. Temporary remote workdays may be approved for circumstances such as, but not limited to, inclement weather, special projects, or travel. These arrangements are approved on an as-needed basis, with no expectation of ongoing continuance. All remote work arrangements are made on a case-by-case basis, focusing first on the business needs of the organization.
Essential Physical & Mental Requirements
Work is a normal office environment. Employees are subject to standing, stooping, walking, lifting, and carrying objects throughout their daily job performance. Intermittent effort involving lifting amounts between 5 and 25 pounds required. Work requires moderate diligence and deadlines between 15% and 45% of the time. Driving is required intermittently, with exposure to normal traffic hazards.
Pay Range Code: 18
Responsible for financial reporting, analysis, and modeling. Responsible for supporting the budget process and financial reporting for CAP Tulsa, including its related legal entities and managed agencies. Research and report using accounting software, reporting software, and Microsoft Office software applications, including integrations (import/export) between these systems. Direct and manage the revenue process, including invoicing, accounts receivable process, and revenue forecasting. Manage the grant compliance function. Works with Program Managers assigned to each funding source to ensure Program activities result in timely revenue earned from grant activities. Ensures reporting compliance with CAP policies and procedures, generally accepted accounting practices (GAAP), and applicable Office of Management and Budget (OMB) circulars. Sets precedent within limits and/or administers operating rules and procedures under management guidance. Performs advanced troubleshooting or analysis; uses judgement to select from multiple known alternatives. Frequent interaction to provide basic information and/or occasional interaction requiring detailed procedural explanations or technical responses.
Responsibilities/Essential Functions
- Oversee staff in maintaining an accurate general ledger chart of accounts and closing schedule, and review and reconcile assigned general ledger accounts
- Establish and maintain a system of internal controls to protect CAP Tulsa and related organization’s assets with a COSO framework, adapted to operational requirements to meet the internal control objectives in the framework and applied to agency/grantor compliance processes
- Manage and direct the accounts payable and credit card functions, including monitoring and maintaining vendor/contractor payments in the paycard payment system, working to resolve system issues with the service provider
- Prepare financial statements and other financial reports for the month/year-end close
- Review and post treasury, banking, and receivable transactions, as well as assist with other employee benefit reimbursements.
- Lead agency preparation and response for annual independent financial statement audits, tax returns, program finance audits, and grantor/funder related audits
- Maintain accurate and timely revenue processing system, including closing schedule maintenance and adherence.
- Establish and maintain a reporting process alongside the department Director to ensure grant timetables are monitored and all reporting requirements are met. In addition, a revenue forecasting process should be maintained that is closely aligned with the annual budget.
- Serve as Administrator of accounting software system (Acumatica) including interfacing with third parties supporting this system.
- Manage indirect and all assigned staff
- Perform other duties as assigned or requested
- Bachelor’s degree in accounting or business administration
- 7 years of prerequisite related work experience preferred
- Master’s Degree and/or CPA preferred
- Must have proven successful interpersonal skills to maintain adequate and satisfactory working relationships with intra-department and inter-department staff.
- Ability to follow oral and written instructions and read, interpret, and present information efficiently and effectively.
- Must be able to accurately audit records and ensure compliance with written or oral guidelines.
- Must maintain strict confidentiality of extremely sensitive data, records, files, conversations, etc. Intermediate-Advanced MS Office skills, working knowledge of accounting and budgeting practices.
- Advanced organizational skills, efficiency skills, and excellent attention to detail with a demonstrated commitment to completing assignments on a timely basis.
- Solid analytical abilities with attention to detail
- Ability to acquire and apply technical skills
In-person work, and collaboration are requirements for this position. Employees are expected to physically report to the assigned work site as scheduled by the supervisor. At the agency’s discretion, this position may be allowed to engage in remote work for specified periods of time or a determined percentage of work schedule; however, this is not guaranteed. Temporary remote workdays may be approved for circumstances such as, but not limited to, inclement weather, special projects, or travel. These arrangements are approved on an as-needed basis, with no expectation of ongoing continuance. All remote work arrangements are made on a case-by-case basis, focusing first on the business needs of the organization.
Essential Physical & Mental Requirements
Work is a normal office environment. Employees are subject to standing, stooping, walking, lifting, and carrying objects throughout their daily job performance. Intermittent effort involving lifting amounts between 5 and 25 pounds required. Work requires moderate diligence and deadlines between 15% and 45% of the time. Driving is required intermittently, with exposure to normal traffic hazards.
Pay Range Code: 18
