Accountant Full Time M - F

GENERAL SUMMARY

The Accountant directly supports the Controller and collaborates with internal and external stakeholders (inside and outside the Finance Team) to ensure financial transactions are timely and accurately recorded in the general ledger. This position supports various daily, monthly, and annual accounting processes supporting the quality and integrity of the Agency’s financial reporting. The ideal candidate will have an understanding of accounting/bookkeeping and familiarity with financial systems. In addition, a successful candidate will possess well-developed attributes including proactivity, curiosity, critical thinking, deadline management and close attention to detail.

ESSENTIAL JOB FUNCTIONS*

Food security program management:

• Interfacing with Department of Transition Assistance (DTA) to obtain and maintain SNAP benefits for supported individuals.
• Processing monthly SNAP benefits for supported individuals.

Banking and cash management:

• Processing daily cash deposits.
• Maintaining bank and investment account signatory inventory.
• Maintaining and reconciling petty cash balances.

Payment processing:

• Processes vendor payments and monitors monthly AP aging for supplies and services in a timely manner.
• Ensures vendor invoices are processed and posted accurately to the financial system, including correct coding and closing period.
• Verifies all vendor invoices are properly approved prior to processing and payment in accordance with Agency procurement policies and procedures.
• Corresponds with vendors regarding billing and payment matters.
• Updates and maintains all vendors within AP subledger.
• Secures necessary tax documents (W-9s, etc.) from new vendors prior to payment processing
• Monitors, enters and reviews accuracy of credit card purchase coding, ensuring appropriateness of corporate credit card purchases by collecting documentation and approvals.
• Liaises with cardholders on matters related to credit card purchases.

Audit, tax and compliance:

• Obtains, updates, renews and maintains sales tax exemptions.
• Administers processes and procedures for federal vendor and supplier tax reporting (1099s).
• Compiles, organizes and supplies information/documentation to external auditors and regulators to support timely and quality audits and tax returns.
• Executes annual abandoned property filings.
• Performs other duties as assigned.

COMPETENCIES

• Total Quality Management: Is dedicated to providing the highest quality services which meet the needs and requirements of internal and external customers; is committed to continuous improvement through empowerment and performance management; creates a learning environment leading to the most efficient and effective work processes.
• Adaptability: Able to deal with frequent change, delays, or unexpected events; manages competing demands; changes approach or method to best fit the situation; inspires others to be adaptable to change.
• Integrity and Trust: Is respectful, truthful, and transparent; keeps confidences; takes ownership and responsibility for decisions and outcomes.

PREPARATION, KNOWLEDGE, SKILLS & ABILITIES

• Associate or bachelor’s degree in accounting or business preferred
• 3-5 years bookkeeping and payment processing experience
• Practical knowledge of MS Office packages; and must be well acquainted with the use of computerized accounting systems; strong Excel skills preferred
• Outstanding organizational skills and the ability to function well in a fast-paced environment
• Strong attention to detail
• Ability to and desire to thrive in a team environment

SUPERVISORY RESPONSIBILITY

• No supervisory responsibility.

WORKING CONDITIONS/PHYSICAL DEMANDS

• Normal working conditions

The above statements are intended to describe the general nature and level of work being performed by people assigned to do this job. The above is not intended to be an exhaustive list of all responsibilities and duties required.

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  External and internal applicants, as well as position incumbents who become disabled as defined under the Americans with Disabilities Act must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case by case basis.