What are the responsibilities and job description for the Secretary position at Cape Land Surveying?
Job Summary
We are seeking a dedicated and organized Secretary to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing essential administrative support. This position requires excellent communication skills, attention to detail, and the ability to manage multiple tasks efficiently. The Secretary will be responsible for maintaining office organization, assisting with customer inquiries, and supporting various clerical functions.
Duties
- Provide exceptional customer service and support to clients and visitors at the front desk.
- Manage incoming calls, emails, and correspondence with professionalism and courtesy.
- Perform data entry tasks accurately to maintain updated records and databases.
- Assist in scheduling appointments, meetings, and events for staff members.
- Prepare documents, reports, and presentations while ensuring high-quality proofreading.
- Maintain office supplies inventory and place orders as necessary.
- Organize files and documents for easy retrieval and reference.
- Collaborate with team members to improve office processes and efficiency.
- Utilize computer software for various administrative tasks including word processing, spreadsheets, and presentations.
Qualifications
- Proven experience in a clerical or administrative role is preferred.
- Strong customer service skills with the ability to interact positively with clients.
- Excellent time management skills to prioritize tasks effectively in a fast-paced environment.
- Proficient in data entry with a keen eye for detail to ensure accuracy.
- Familiarity with office equipment and computer systems is essential.
- Strong organizational skills with the ability to maintain an orderly workspace.
- Ability to proofread documents for grammatical accuracy and clarity.
- We invite qualified candidates who are eager to contribute their skills in a dynamic work environment to apply for this rewarding position.
Job Type: Full-time
Pay: From $40,000.00 per year
Schedule:
- 8 hour shift
Ability to Commute:
- Ocean View, NJ 08230 (Required)
Work Location: In person
Salary : $40,000