Finance Specialist

The Finance Specialist is a crucial member of the Capital City Public Charter School's administrative team, responsible for ensuring the accurate and efficient management of the school's financial operations. This role encompasses a wide range of duties, including accounts payable, accounts receivable, budget support, monthly reconciliations, audit preparation, and procurement. The Finance Specialist handles time-sensitive tasks and is responsible for performing these tasks with care and attention, following procedures exactly to make sure all parts of the job are completed and reviewing work carefully for completeness and accuracy. 

This is a 12-month position which is exempt and therefore not eligible for overtime pay under

the provisions of the Fair Labor Standards Act.

The responsibilities of the Finance Specialist include:

General

• Work closely with the Senior Manager of Business & Human Resources to accomplish the tasks of the departments
• Maintain excellent relationships with Capital City employees, vendors and stakeholders
• Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, and establishing professional networks

Accounts Payable

• Receive all invoices and bills for Capital City vendor payments and process for payment through the accounts payable system
• Ensure that all payments are tagged to the correct expense and department codes and verify for accuracy
• Maintain the Accounts Payable email address, organizing invoices and communication from vendors
• Process reimbursements for Capital City employees
• Maintain stipend contract records and reconcile payment amounts for inclusion in payroll on a quarterly basis and through Anybill for non-employees
• Manage Capital City’s credit cards including addressing fraud concerns, paying monthly credit card statements on time, issuing monthly statements to cardholders, collecting itemized receipts and preparing monthly credit card packet
• Resolve vendor inquiries and discrepancies
• Perform other financial tasks as required

Accounts Receivable

• Maintain billing system for Capital City families and reconcile student accounts
• Generate and send invoices to appropriate parties
• Track and record incoming payments and follow up on delinquent accounts
• Work closely with the Food Service Team, Out of School Time Programs, Development Team, Family Engagement Team and other departments to assist with setting up accounts receivable systems
• Be available to accept and record payments from families for Food Service, Aftercare and other fees
• Manage cash and checks received along with other bank deposits
• Deposit collected cash and checks weekly and as needed at the bank and maintain accurate records of deposits
• Oversee Capital City’s square and stripe account; recording transactions, providing accounts and readers as needed and training employees and students to use the system
• Work with the development team to record donations and raised funds accurately
• Maintain Capital City’s paypal account to accept Go Fund Me campaign funds and reconcile with the Development team.

Monthly Reconciliation & Audit Prep

• Ensure that all monthly close documentation is collected and sent to EdOps in a timely manner
• Manage business office filing and recordkeeping
• Collect W-9s for all vendors paid through Anybill for 1099 process
• Assist with audit preparation as directed by the Business and Human Resources Manager
• Be familiar with internal controls and ensure that accounting processes follow the procedures outlined in the Capital City Fiscal Policy and Financial Controls

Budget Support 

• Assist in the development and monitoring of the school’s budget
• Provide budget reports and analysis to school leadership
• Track budget expenditures and identify variances

Procurement

• Assist with the procurement process for all goods and services exceeding $25,000 in accordance with Capital City bylaws and DC Public Charter School Board policy
• Prepare Requests for Proposals (RFPs)
• Publish notices of requests for proposals
• Receive, organize and respond to proposals
• Assist with reporting executed contracts and all required documentation to the DCPCSB 

Desired Qualifications

• Associate's or Bachelor's degree in accounting, finance, or a related field preferred.
• Proven experience in accounts payable, accounts receivable, and financial reconciliation.  
• Strong knowledge of accounting principles and practices.
• Proficiency in accounting software and Microsoft Excel.
• Excellent organizational, analytical, and problem-solving skills.  
• Strong attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Strong communication and interpersonal skills.  
• Experience working within a school environment is a plus.