What are the responsibilities and job description for the Special Events Assistant position at Capital Vacations?
Location: East Canyon Resort
Job Title: Special Events Assistant
Position Reports to: Resort Manager, Assistant Resort Manager and Director of Special EventsJob Summary: This is a full-time position May 20th-End of October with part-time work available outside of these dates depending on weddings and events.
Responsible for facilitation of all aspects of on-site activities, weddings, seminars, workshops, and member activities. Coordinate with maintenance, housekeeping, and reservations to provide a successful outcome. Attend to guests needs in a professional manner with a high level of integrity and service. Provide general event support in planning, coordinating, and implementing all events, programs, and ceremonies as assigned, including resort wide special events. The Resort may add any essential duties and responsibilities to the following list as they see fit:
Essential Duties and Responsibilities:
- Responsible for supporting the Director of Special Events with events, programs, and ceremonies.
- Help prepare for all Resort activities
- Prepare Wedding packets
- Help with set-up and clean-up of weddings
- Maintain all wedding areas and planters
- Decorating Main Lodge for Holidays
- Kids Activities
- Assist with social media content
- Prepare layout diagrams, oversee layout setup and break-down
- Processing special requests, interacting with clients, meeting and exceeding expectations
- Resolve problems or issues and troubleshooting as needed
- Follows up on action items
- Perform all job-related duties and special projects as assigned by Director of Special Events
Personal Characteristics: High energy level with great communication skills. Great time management. Must be well organized with the ability to get along with diverse personalities. Have the ability to deal professionally with other staff members, guests, board members and the public.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to reach with hands and arms. The employee is required to walk, sit, stand, stoop, kneel, crouch or crawl. Specific vision abilities required by this job include close vision, color vision, depth perception and ability to adjust focus. May be required to lift or move up to 50 pounds.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is often outside and/or standing. The work environment is that of a typical office combined with required outdoor tasks and activities.
