What are the responsibilities and job description for the Administrative Assistant position at Capitol City Construction?
We are seeking a dedicated and detail-oriented Construction Administrative Assistant to provide administrative support to our Project Managers and Superintendents. The ideal candidate will assist in coordinating schedules, maintaining documentation, ordering materials and communicating with vendors.
Responsibilities:
- Assist Project Managers with daily administrative tasks
- Manage and maintain project documentation, including file creation, correspondence and more
- Develop, update and deliver project schedules
- Facilitate communication by distributing information and responding to inquires promptly
- Assist with procurement of materials at the beginning of the project
- Assist in maintaining contact lists and coordinating communication with vendors and suppliers
- Generate and distribute purchase orders through the project management software
- Review material invoices for accuracy and collaborate with the Project Manager to make any required adjustments
- Enter credit card expenses into project management software and route for approval
- Assist in preparation and submittal of permit applications
- Coordinate travel arrangement and accommodations as needed
Requirements
- 5 years of construction, multi-family or real estate preferred
- Proficiency in MS Office (Word, Excel, Outlook PowerPoint)
- Excellent organizational and time management skills with ability to prioritize tasks
- Strong attention to detail and accuracy in data entry
- Effective communication and interpersonal skills
- Knowledge of construction processes and terminology is a plus
- Excellent written and oral communications skills
- This position will work from our office in Alexandria, VA
Preferred Qualifications
- Associate or Bachelor’s Degree Preferred
- Knowledge of construction management software (RedTeam)
Employee Benefits:
- Comprehensive Medical, Dental and Vision Care
- Paid time off and Company Holidays
- 401K with employer mating
Job Type: Full-time
Pay: $45,000.00 - $55,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Ability to Commute:
- Alexandria, VA 22312 (Required)
Ability to Relocate:
- Alexandria, VA 22312: Relocate before starting work (Required)
Work Location: In person
Salary : $45,000 - $55,000