DPS - TOD - Compliance and Training Specialist Team Lead

Job Description

PLEASE NOTE : All applications must contain complete job histories, which includes job title, dates of employment, name of employer, supervisor's name and phone number and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.

SUBMITTED THROUGH WORK IN TEXAS : Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. In order to complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile. Go to CAPPS Recruit to Sign In

GENERAL DESCRIPTION : Perform complex (journey-level) and academic and compliance work as a team leader for employees in the Recruit Training Unit (RTU). Work involves monitoring, coordinating, and assisting Recruit Training Unit Academic Specialists in the daily activities of the Recruit Training program. Works under general supervision, with moderate latitude for the use of initiative and independent judgement.

The following Military Occupational Specialty codes are generally applicable to this position.

Applicants must fully complete the summary of experience to determine if minimum qualifications are met.

ESSENTIAL DUTIES / RESPONSIBILITIES :

1. Serve as Team Lead for the Academic, Compliance, and Operations team with the Recruit Training Unit (RTU), providing oversight of program compliance and operational tasks. May coordinate and lead workflow that directly or indirectly affect RTU activities.

2. Plan and develop schedules in compliance with DPS and Basic Peace Officer courses.

3. Oversee and assist with exam scheduling and exam processing.

4. Support quality control audits on program material to meet State Commission (TCOLE) requirements and ensure timely reporting to meet State Commission requirements.

5. Collaborate with training staff to ensure the compliance of training records to include, but not limited to : Veteran's Assistance (VA) files and process completed Recruit medical files.

6. Oversee and assist with requisition and mail print graphics processes, determining operational minimum / maximum inventory levels.

7. Coordinate and schedule medical appointments for Trainees while attending the DPS Academy.

8. Attend work regularly and observe approved work hours in accordance with agency leave and attendance policies.

9. Perform other duties as assigned.

Qualifications :

GENERAL QUALIFICATIONS and REQUIREMENTS :

Education - High School Diploma / equivalent is required. Graduation from an accredited college with an Associate's degree (with coursework emphasis in education, organizational development, public administration or a related field) is preferred.

Experience - Minimum of five (5) years' performing progressively complex office management work to include purchasing of bulk and individual supplies, record keeping and ensuring regulatory compliance and deadlines are met. Minimum of one (1) year working with academic and training operational tasks and generating accurate reports under short deadlines.

Substitution Note : Additional work experience of the type described or other related education may be substituted for one another on a year-for-year basis.

Licensure and / or Certification - If driving is required, must possess a valid driver license from state of residence.

Regulatory knowledge - Working knowledge of, or the ability to rapidly assimilate information related to TXDPS, State and Federal regulations, legislation, guidelines, policies and procedures.

Supervisory / Managerial / Leadership skills - Knowledge of management / supervisory methods and principles, performance / productivity standards, and fiscal / budget management. Ability to develop plans, policies, and procedures for efficient workflow and overall effectiveness. Ability to provide clear direction to others, promote teamwork and motivate others to accomplish goals.

Technology - Proficiency with Microsoft Office and appropriate levels of proficiency with utilized software and systems (e.g. CAPPS, SharePoint) and be able to learn new software / systems.

Interpersonal Skills - Must demonstrate an ability to exercise poise, tact, diplomacy and an ability to establish and maintain positive, working / professional relationships with internal / external customers. Must demonstrate DPS' core values : Integrity, Excellence, Accountability, and Teamwork.

Organizational and Prioritization Skills - Must be organized, flexible, and able to effectively prioritize in a multi-demand and constantly changing environment; able to meet multiple and sometimes conflicting deadlines without sacrificing accuracy, timeliness or professionalism.

Presentation / Communication Skills - Must be able to construct and deliver clear, concise, and professional presentations and / or communications to a variety of audiences and / or individuals.

Research and Comprehension - Must demonstrate ability to quickly and efficiently access relevant information and be able to utilize and / or present research and conclusions in a clear and concise manner.

Analytical Reasoning / Attention to Detail - Must demonstrate an ability to examine data / information, discern variations / similarities, and be able identify trends, relationships and causal factors, as well as grasp issues, draw accurate conclusions, and solve problems.

Confidentiality and Protected Information - Must demonstrate an ability to responsibly handle sensitive and confidential information and situations and adhere to applicable laws / statutes / policies related to access, maintenance and dissemination of information.

Safety - Must be able to work in safe manner at all times, avoiding shortcuts that have potential adverse results / risks, and must be able to comply with safety standards and best practices.

Schedule and / or Remote / Telecommuting work and / or Travel - Availability for after-hours and weekend work is required.

PHYSICAL and / or ENVIRONMENTAL DEMANDS :

The physical and environmental demands described here are representative of those encountered and / or necessary for the employee to successfully perform the essential functions of this job; reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Environment : Office;
• Ambulatory skills, e.g. stand, walk, sit;
• Hand-eye coordination and arm / hand / finger dexterity;
• Ability to speak, hear, and exercise visual acuity;
• Ability to transfer weights of up to twenty-five (25) pounds anticipated for this position;
• Driving requirements : Occasional (5%).

State of Texas Benefits and Retirement Information :

A DPS employee who is selected for a position in the same salary group and state title as their current position will be transferred with no salary change.

A DPS employee who is selected for a position in their current salary group with a new state title may receive an increase of no more than 3.4% over their current salary regardless of posted salary.

Salary is contingent upon qualifications and is subject to salary administration and budgetary restrictions.

DUE TO THE HIGH VOLUME OF APPLICATIONS WE DO NOT ACCEPT TELEPHONE CALLS. ONLY CANDIDATES SELECTED FOR INTERVIEW WILL BE CONTACTED.

State of Texas retirees may be rehired for full-time, non-commissioned positions only under very specific circumstances.