What are the responsibilities and job description for the OAFC - Operations Specialist (Staff Services Officer III-IV) position at CAPPS, Inc.?

Job Description

Applications must be filed at

Are you ready to grow, make a positive impact? If you are seeking to gain knowledge, build your career, and network among goal-oriented professionals, this is the place for you!

Innovation, collaboration, and a commitment to excellence best describes the culture here at the Comptroller's Office. We take pride in the work we do serving as Texas' accountant, tax collector, treasurer, and much more! The Comptroller's office serves virtually every citizen in the state. As Texas' chief tax collector, accountant, revenue estimator, treasurer and purchasing manager, the agency is responsible for writing the checks and keeping the books for the multi-billion-dollar business of state government.

Our agency workforce is as diverse as the people of Texas we serve. We value our employees and take very seriously our collective commitment to public service. Personal development opportunities are strongly encouraged through available workshops, teambuilding exercises, and on the job training. We offer flexible scheduling that helps employees maintain a healthy work-life balance.

About The Division

As the administrative support team for the Texas Opioid Abatement Fund Council (OAFC), we support the mission of the Texas Opioid Abatement Fund Council Program to educate and increase awareness of the opioid abatement programs funded by the Council and provide administrative and operational services to the OAFC and support teams overseeing the distribution of funds.

Agency standard work hours are Monday through Friday from 8am to 5pm, 40 hours per week with occasional evening and weekend hours. Hours are subject to change based upon business need or division determination.

Qualifications :

Minimum Qualifications

Sixty semester hours in higher education. Graduation from high school or a Graduation Equivalency Diploma.
Three years of experience providing direct administrative support to either mid-level managers, senior level managers and / or executive level managers.
Three years of experience working with confidential information.
Three years of experience using accepted business practices and procedures for providing administrative services.
Three years of experience writing professional correspondence.
Three years of experience using Microsoft Office Suite and Microsoft Windows.

Preferred Qualifications

Graduation from an accredited four-year college or university with a bachelor's degree in human resources, social work, public health, public or business administration, or a related field.

Experience with state of Texas rules and regulations at a Texas state agency. Experience with the Texas Open Meetings Act and / or supporting a governing body. Functional experience using the Centralized Accounting and Payroll / Personnel System (CAPPS).

Substitutions

One additional year of experience in a complex office environment may substitute for thirty semester hours of the required education, with a maximum substitution of 60 semester hours (two years).

Licenses and Certifications

Certified Texas Contract Manager (CTCM) certification or obtained within first six (6) months of employment.

Summary of Physical Requirements

Employees are required to use their personal mobile phones as a part of 2 factor / multi factor authentication for accessing CPA systems securely. You will also receive critical / emergency calls / texts on your cell phone to ensure immediate communication.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position requires the incumbent to primarily perform sedentary office work; however, mobility is routinely required to carry out some duties. It requires extensive computer, telephone, and client / customer contact. It requires the ability to bend, stoop, kneel, and reach as needed for filing and similar routine office duties. The job also requires normal cognitive abilities requiring the ability to learn, recall, and apply certain practices and policies. It requires the stamina to maintain attention to detail despite interruptions. Marginal or corrected visual and auditory requirements are required for reading printed materials and computer screens and communicating with internal and external customers. This position may involve moving up to 25 pounds of office equipment / material on a limited basis.

In this role you will :

Acts as division contract manager, purchasing liaison, and supply coordinator.

Coordinates, plans, and assists in the development of requisitions, solicitations, purchase orders, contracts and amendments by working with internal and external stakeholders and resources.

Tracks reoccurring purchases and identifies areas for increase efficiencies.

Assists in developing bid evaluations and negotiating contract specifications.

Monitors contract performance against terms of contract and policies.

Oversees acquisition of goods and services and ensures compliance with agency procurement policies and procedures, including entering requisitions, making purchases (including office supplies), and working with the accounting team.

Acts as division travel coordinator and meeting support liaison.

Coordinates travel and reimbursements for the council, director and other staff.

Performs support services related to meetings for the OAFC and stakeholders, including preparing meeting materials for distribution, making room reservations, creating / hosting virtual meetings on various platforms, scheduling meetings, answering and routing phone calls, taking messages and directing visitors to appropriate staff.

Serves as the division liaison with Human Resources (HR) and training coordinator.

With the assistance and guidance of HR, coordinates, plans, and assists division management with hiring process, including initial screenings, reviewing job descriptions and interview questions, and on-boarding needs.

In coordination with HR and Professional Development, documents performance of personnel and ensures training requirements are timely met.

Serves as OAFC liaison for the business plan and business continuity operations plan.

Maintains the OAFC internal website in coordination with communications team and organizational chart.

Assists with development of OAFC's continuity of operations plan as well as business impact analysis.

Performs other special projects and / or duties as directed by division and agency management.

Maximize Your Earnings!

At the Comptroller's office, we know potential employees are looking for more than just a paycheck. The agency offers a strong benefits package for you and your family. Insurance, retirement plans, and a flexible work schedule are just the start. See our benefits offering

If you are seeking to gain knowledge, build your career, and network among goal-oriented professionals, this is the place for you!

Important Note to the Candidate :

Salary is contingent upon qualifications. If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who calls you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.

MILITARY PREFERENCE

To receive MILITARY PREFERENCE, you are required to provide proof by attaching the necessary documentation to this job application.

Click on the occupational category for the position.

Additional MOS can be found at the State Auditor's Office,

Military Crosswalk Guide.

The Texas Veterans Commission provides helpful employment information. Go to : , , or www.careeronestop.org for assistance translating your military experience and training courses into civilian job terms, qualifications / requirements and skill sets.

Applications submitted through Work in Texas :

Work In Texas (WIT) applicants must complete supplemental questions to be considered for the position. To complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile.

The Comptroller's Office is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity.

Resumes will not be accepted in lieu of completed applications. The application must contain the necessary information in the work history for the applicant to qualify for the position.

An applicant must be eligible to work in the United States to be hired at the Comptroller's office and must remain eligible, without sponsorship or any assurance of financial or other assistance from this agency, during the term of their employment.

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OAFC - Operations Specialist (Staff Services Officer III-IV)

What are the responsibilities and job description for the OAFC - Operations Specialist (Staff Services Officer III-IV) position at CAPPS, Inc.?

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