What are the responsibilities and job description for the RRC - Administrative Assistant III - Oil & Gas Field Operations - Wichita Falls position at CAPPS?

Job Description

The Railroad Commission of Texas is a state agency with primary regulatory jurisdiction over the oil and natural gas industry; pipeline transport and pipeline safety; natural gas utilities; the LP-gas industry, and surface mining operations. You can find more details about us on the Railroad Commission of Texas' website here https : / / www.rrc.texas.gov / about-us / .

To support our mission to serve Texas, we need great people to join our team. We provide a great working environment along with outstanding benefits, including :

Generous paid time off including vacation, sick time, and at least 12 paid holidays per year
Telework options for eligible positions
Flexible work schedules
Retirement pension with a 150% agency match - you can watch this YouTube video that describes this amazing benefit https : / / www.youtube.com / watch?v=AJI6M7g73-w
401(k), 457(b) and Roth
Health premiums 100% paid for full-time employees
Tuition Reimbursement
Wellness and Exercise Leave
Career development programs / opportunities for advancement

For a complete list of our total compensation package please visit our website at https : / / www.rrc.texas.gov / about-us / jobs / . To view benefits available to all State of Texas employees visit the Employee Retirement Systems website at https : / / ers.texas.gov / benefits-at-a-glance.

Job Description

The Railroad Commission of Texas, recognized as a worldwide leader in the regulation of oil and gas exploration, seeks an advanced level Administrative Assistant for the Wichita Falls District Office, Field Operations Section of the Oil and Gas Division.

Primary duties include receiving technical reports / data from the oil and gas industry, processing the reports / data, and disseminating to the appropriate department. This role also coordinates with office staff to maintain timely and detailed updates to the databases that facilitate the office's analysis and planning.

Essential Job Duties

Answer and operate complex telephone system and refer callers to the appropriate offices.

Communicate information, policy, rules, and regulations with field personnel and technical staff.

Receive work orders from industry and post notifications to appropriate Oracle database or tracking spreadsheets (Excel).

Organize and maintain various filing systems, which includes well inspection records, permits, violations, and other related records.

Address telephone inquiries and assist the oil and gas industry and general public with records research and retrieval

Conduct mail reviews and route functions to appropriate Oil and Gas business unit.

Perform additional related essential tasks to maintain workflow.

For Military Crosswalk information, please visit : Military Crosswalk for Occupational Category - Administrative Support (texas.gov)

Qualifications :

Minimum Qualifications

High school diploma or equivalent

Experience working in a business administration office or professional setting.

Experience and education may be substituted, on a year-for-year basis.

Preferred Qualifications

One year of experience in business office practices and communicating rules, policies, and procedures.

One year of experience in composing business documents with effective use of grammar, reading and comprehension, and appropriate audience content.

Experience maintaining hard copy and digital records and updating and organizing filing systems.

Knowledge of oil and gas operations and familiarity with Railroad Commission rules and regulations.

Knowledge, Skills, and Abilities

Working knowledge of basic / high-school level mathematics.

Working knowledge of a telephone switchboard or console.

Knowledge of professional protocol.

Skill in attention to detail and in providing accurate information.

Skill in operating standard office equipment.

Skill in organizing information.

Ability to accurately file documents, retrieve files, and pack files.

Ability to operate a computer, Windows-based software, and databases.

Ability to follow brief oral and written instructions.

Ability to establish and maintain effective working relationships with others.

Ability to listen, understand, and relay material clearly and concisely, both orally and in writing.

Ability to work well under pressure and be flexible.

Ability to maintain professional appearance and demeanor.

Ability to work overtime, and flexible hours and to be available for on-call duty.

Ability to maintain punctuality and keep regular attendance.

Ability to work effectively on a team, individually and as a member.

Ability to exercise tact and courtesy.

Ability to stoop, reach low and high, push and pull heavy file drawers and / or cart, and lift, carry and move up to 30 lbs.

Possess a valid Texas Driver's license and a good driving record.

Work Hours and Telework : Standard office hours for Commission employees are 8 : 00 a.m. to 5 : 00 p.m., Monday through Friday. Our agency offers alternate schedules for employees, as long as it does not adversely affect operations and service levels, and standard hours of operation are maintained. The Commission may also offer telework based on the agency's approved Telework Plan. Alternate work schedules and telework may be discussed with the hiring manager during the interview process.

APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS : Work In Texas (WIT) applicants must complete the CAPPS Recruit Prescreening Questionnaire to be considered for the posting. To complete the Prescreening Questionnaire, go to CAPPS Recruit to register or login : https : / / capps.taleo.net / careersection / ex / jobsearch.ftl?lang=en

Remarks :

There is one available position.

Official transcripts, DD214 or DD1300, copies of license / certifications, or other minimum requirement validations will be requested at the time of the job offer.

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa.

THE RAILROAD COMMISSION OF TEXAS ONLY ACCEPTS ONLINE APPLICATIONS FOR THIS POSTING.

Due to the high volume of applications we do not accept telephone calls. Only candidates selected for interview will be contacted. Notifications to applicants are sent electronically to the email address you provide.

The Railroad Commission of Texas is an Equal Opportunity Employer and does not

discriminate on the basis of race, color, national origin, sex, religion, age

or disability in employment or in the provision of services.

The Railroad Commission of Texas is a tobacco-free workplace.

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