What are the responsibilities and job description for the TJJD - Clerk II - (MCL) - 47417 position at CAPPS?
Job Description HOW TO APPLY
To apply for this position, please complete a State of Texas Application for Employment and submit the following additional forms:
Apply Online at Work-In-Texas and attach to the application the above additional forms along with copies of high school/college diploma(s), copy of official college transcripts, any licenses/certifications, and, if a military veteran, any Certificate of Release or Discharge from Active Duty (DD Form 214).
Apply through Work-In-Texas at You will also need to complete and attach to the application the supplemental questions/forms indicated above along with a copies of high school/college diploma(s), copy of official college transcripts, any licenses/certifications, and, if a military veteran, any Certificate of Release or Discharge from Active Duty (DD Form 214). The additional forms are available at: and can be submitted via email to: hrjobsmart@tjjd.texas.gov. Apply via Email to hrjobsmart@tjjd.texas.gov. Send completed application, supplemental questions/forms, and copies of high school/college diploma(s), copy of official college transcripts, any licenses/certifications, and, if a military veteran, any Certificate of Release or Discharge from Active Duty (DD Form 214). PLEASE NOTE Your job application must be completely filled out and include all employment, do not limit employment to the past 10-15 years. Your application must contain complete job histories, which include job titles, name of employer, dates of employment (month & year), supervisor's name and phone number, and a description of duties performed, and whether it was full-time or part-time and hours per week. If any of this information is not provided, your application may be rejected as incomplete. Resumes do not take the place of this required information. Applicants must be able to pass a Criminal Background Check and any other requirements listed under Minimum Qualifications. BENEFITS State of Texas Benefits and Retirement Information can be found at . Benefits include: Retirement plan, paid group health & life insurance for employee, paid holidays, paid vacation leave, paid sick leave, longevity pay, educational assistance program, employee assistance program. Optional add-on benefits include: Dental, Vision, Optional Life Insurance, Voluntary AD&D Insurance, Dependent Health & Life insurance, Health & Dependent care flexible spending accounts, etc. Additionally, certain designated positions are eligible for hazardous duty pay, career ladder advancements, and free meals while on duty. GENERAL DESCRIPTION Performs complex (journey-level) clerical work in areas such as bookkeeping, inventory control, statistics, employment, human resources, purchasing, mail processing, or accounting. Work involves compiling and tabulating data, entering data into automated systems, checking documents for accuracy, transporting documents and/or stock and inventory, maintaining files, and assisting staff and the public in completing forms/documents. May train others. Works under general supervision with moderate latitude for the use of initiative and independent judgment. May be required to work in excess of 40 hours per work week. ESSENTIAL FUNCTIONS Answers and routes incoming phone calls, takes messages, greets and directs visitors to the appropriate staff. Coordinates and schedules appointments as needed. Prepares, reviews, and proofs correspondence, reports, purchase/work orders, summaries, manuals, brochures, vouchers, journals, records, and other related forms. Reviews completed forms for signatures and proper entries. Answers inquiries regarding policies and procedures, assists the public and staff in filling out forms, and provides information to the public by mail or phone. Maintains files, materials, reports, and supplies. Opens and distributes incoming mail, prepares mail-outs, processes outgoing mail, and maintains records on postage, registered mail, and packages. Performs data entry, editing, maintenance, verification, retrieval, and inquiry/searches. Collects, monitors, and maintains informational/statistical data in manual or automated systems. Tracks and monitors requests, requisitions, work orders, etc., and takes appropriate follow-up action. May arrange scheduling, transfer, and display of surplus property. May pick up and deliver documents, supplies, equipment, or materials. May assist in conducting physical inventory of stock, supplies, equipment, and/or fixed assets. Reports any presence or perception of racial, ethnic, and gender disparities. Performs a variety of related duties not listed, to be determined and assigned as needed. Performs all duties in compliance with agency safety policies and procedures:
•Office procedures.
•Or ability to acquire knowledge of state/agency administrative, financial, purchasing, or warehousing policies and procedures.
•Spelling, punctuation, grammar, and arithmetic.
•Business or program terminology, methods, and procedures.
•Records management techniques and procedures. Skill in:
•Use of a personal computer, applicable software, and other standard office equipment.
•Answering phones and greeting visitors. Ability to:
•Prepare and maintain records, files, and reports.
•Transfer stock, supplies, and/or equipment from one location to another.
•Make arithmetic computations.
•Perform data entry functions.
•Type with appropriate speed and accuracy for assignments.
•Maintain strict confidentiality with sensitive material.
•Prioritize and manage multiple tasks.
•Plan, organize, and coordinate work assignments and meet deadlines.
•Identify errors and initiate resolution.
•Understand and follow complex written and oral instructions.
•Communicate effectively, both orally and in writing.
•Establish and maintain effective working relationships with others.
•Work in a high stress environment and readily adapt to change.
•Compose, prepare, and proofread correspondence, documents, forms, reports, and manuals
•Train others.
•Work in excess of 40 hours per work week. VETERANS In order to receive veteran's preference, a copy of your DD Form 214 (Certificate of Release or Discharge from Active Duty), VA disability rating (if applicable), or a DD Form 1300 (Report of Casualty) must be attached to your application. Go to or for assistance translating your military experience and training courses into civilian job terms, qualifications/requirements, and skill sets. Additional Military Occupational Specialty (MOS) Code or Crosswalk information is available from the Texas State Auditor's Office at Administrative Support MOS Codes. SPONSORSHIP Candidates must be eligible to work in the United State without requiring sponsorship ADDITIONAL INFORMATION If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who calls you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request. Only candidates selected for an interview will be contacted. Due to the high volume of applications, we do not accept telephone calls. If you submitted your application through the CAPPS Career Center () you may also check the status of your application by accessing your profile and selecting My Jobpage and selecting My Submissions. Thank you for considering employment with the Texas Juvenile Justice Department. AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER The Texas Juvenile Justice Department does not discriminate on the basis of race, color, religion, sex, national origin, age, or disability in employment or the provision of servicesCAPPS
To apply for this position, please complete a State of Texas Application for Employment and submit the following additional forms:
- TJJD Employment Application Supplement (HR-003)
- Child Abuse Registry Check Consent Form (HR-028)
- Disclosure of PREA Employment Standards Violation (HR-975)
- Authorization to Release Information (HR-074)
Apply Online at Work-In-Texas and attach to the application the above additional forms along with copies of high school/college diploma(s), copy of official college transcripts, any licenses/certifications, and, if a military veteran, any Certificate of Release or Discharge from Active Duty (DD Form 214).
Apply through Work-In-Texas at You will also need to complete and attach to the application the supplemental questions/forms indicated above along with a copies of high school/college diploma(s), copy of official college transcripts, any licenses/certifications, and, if a military veteran, any Certificate of Release or Discharge from Active Duty (DD Form 214). The additional forms are available at: and can be submitted via email to: hrjobsmart@tjjd.texas.gov. Apply via Email to hrjobsmart@tjjd.texas.gov. Send completed application, supplemental questions/forms, and copies of high school/college diploma(s), copy of official college transcripts, any licenses/certifications, and, if a military veteran, any Certificate of Release or Discharge from Active Duty (DD Form 214). PLEASE NOTE Your job application must be completely filled out and include all employment, do not limit employment to the past 10-15 years. Your application must contain complete job histories, which include job titles, name of employer, dates of employment (month & year), supervisor's name and phone number, and a description of duties performed, and whether it was full-time or part-time and hours per week. If any of this information is not provided, your application may be rejected as incomplete. Resumes do not take the place of this required information. Applicants must be able to pass a Criminal Background Check and any other requirements listed under Minimum Qualifications. BENEFITS State of Texas Benefits and Retirement Information can be found at . Benefits include: Retirement plan, paid group health & life insurance for employee, paid holidays, paid vacation leave, paid sick leave, longevity pay, educational assistance program, employee assistance program. Optional add-on benefits include: Dental, Vision, Optional Life Insurance, Voluntary AD&D Insurance, Dependent Health & Life insurance, Health & Dependent care flexible spending accounts, etc. Additionally, certain designated positions are eligible for hazardous duty pay, career ladder advancements, and free meals while on duty. GENERAL DESCRIPTION Performs complex (journey-level) clerical work in areas such as bookkeeping, inventory control, statistics, employment, human resources, purchasing, mail processing, or accounting. Work involves compiling and tabulating data, entering data into automated systems, checking documents for accuracy, transporting documents and/or stock and inventory, maintaining files, and assisting staff and the public in completing forms/documents. May train others. Works under general supervision with moderate latitude for the use of initiative and independent judgment. May be required to work in excess of 40 hours per work week. ESSENTIAL FUNCTIONS Answers and routes incoming phone calls, takes messages, greets and directs visitors to the appropriate staff. Coordinates and schedules appointments as needed. Prepares, reviews, and proofs correspondence, reports, purchase/work orders, summaries, manuals, brochures, vouchers, journals, records, and other related forms. Reviews completed forms for signatures and proper entries. Answers inquiries regarding policies and procedures, assists the public and staff in filling out forms, and provides information to the public by mail or phone. Maintains files, materials, reports, and supplies. Opens and distributes incoming mail, prepares mail-outs, processes outgoing mail, and maintains records on postage, registered mail, and packages. Performs data entry, editing, maintenance, verification, retrieval, and inquiry/searches. Collects, monitors, and maintains informational/statistical data in manual or automated systems. Tracks and monitors requests, requisitions, work orders, etc., and takes appropriate follow-up action. May arrange scheduling, transfer, and display of surplus property. May pick up and deliver documents, supplies, equipment, or materials. May assist in conducting physical inventory of stock, supplies, equipment, and/or fixed assets. Reports any presence or perception of racial, ethnic, and gender disparities. Performs a variety of related duties not listed, to be determined and assigned as needed. Performs all duties in compliance with agency safety policies and procedures:
- Reports safety hazards and corrects hazards when possible.
- Completes required documentation in the event of an accident/injury within requested time frames.
- Analyzing Ability
- to communicate effectively, orally and in writing
- Ability to see
- Ability to hear (with or without aid)
- Lifting up to 25 lbs.
- Carrying up to 25 lbs.
- Pulling Pushing Sitting Repeated bending Operate motor equipment Reaching above shoulder Manual/finger dexterity Dual simultaneous grasping Identify colors Depth perception Alphabetizing
•Office procedures.
•Or ability to acquire knowledge of state/agency administrative, financial, purchasing, or warehousing policies and procedures.
•Spelling, punctuation, grammar, and arithmetic.
•Business or program terminology, methods, and procedures.
•Records management techniques and procedures. Skill in:
•Use of a personal computer, applicable software, and other standard office equipment.
•Answering phones and greeting visitors. Ability to:
•Prepare and maintain records, files, and reports.
•Transfer stock, supplies, and/or equipment from one location to another.
•Make arithmetic computations.
•Perform data entry functions.
•Type with appropriate speed and accuracy for assignments.
•Maintain strict confidentiality with sensitive material.
•Prioritize and manage multiple tasks.
•Plan, organize, and coordinate work assignments and meet deadlines.
•Identify errors and initiate resolution.
•Understand and follow complex written and oral instructions.
•Communicate effectively, both orally and in writing.
•Establish and maintain effective working relationships with others.
•Work in a high stress environment and readily adapt to change.
•Compose, prepare, and proofread correspondence, documents, forms, reports, and manuals
•Train others.
•Work in excess of 40 hours per work week. VETERANS In order to receive veteran's preference, a copy of your DD Form 214 (Certificate of Release or Discharge from Active Duty), VA disability rating (if applicable), or a DD Form 1300 (Report of Casualty) must be attached to your application. Go to or for assistance translating your military experience and training courses into civilian job terms, qualifications/requirements, and skill sets. Additional Military Occupational Specialty (MOS) Code or Crosswalk information is available from the Texas State Auditor's Office at Administrative Support MOS Codes. SPONSORSHIP Candidates must be eligible to work in the United State without requiring sponsorship ADDITIONAL INFORMATION If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who calls you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request. Only candidates selected for an interview will be contacted. Due to the high volume of applications, we do not accept telephone calls. If you submitted your application through the CAPPS Career Center () you may also check the status of your application by accessing your profile and selecting My Jobpage and selecting My Submissions. Thank you for considering employment with the Texas Juvenile Justice Department. AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER The Texas Juvenile Justice Department does not discriminate on the basis of race, color, religion, sex, national origin, age, or disability in employment or the provision of servicesCAPPS
