Bookkeeper Position (Morgan State University - Morgan View)

Job Title: Bookkeeper

Reports To: General Manager

Location:  Morgan State University - Morgan View

Compensation: $45,000.00-$48,000.00 per year and a comprehensive benefits package

FLSA Status: Non-Exempt  

Company Information

Capstone On-Campus Management (COCM), with headquarters in Birmingham, Alabama, is a group of student housing professionals focused exclusively on the management of housing communities owned by non-profits and/or highly affiliated with a university. 

Summary

The Bookkeeper responsibilities include reconciling invoices, preparing weekly and monthly financial reports, and conducting audits of student accounts for accuracy. The position also requires customer service support, handling financial close processes, processing invoices and deposits, managing confidential records and maintaining filing systems.

Essential Duties and Responsibilities:

• Process resident payments and issue receipts.
• Collect and track past due resident payments weekly.
• Communicate with residents about account balances (via letters, emails, calls, and notices).
• Reconcile invoices and receipts using various software systems.
• Prepare weekly reports on receivables, delinquencies, and cancellations for management and stakeholders.
• Support front desk operations as needed, including tours, package/mail handling, and answering phones.
• Provide customer service.
• Conduct regular audits of student accounts for accuracy.
• Use property management software to manage resident accounts, including billing and payments.
• Process monthly delinquency reports
• Assist with financial close at month-end and prepare necessary reports.
• Create and process invoices and daily bank deposits.
• Maintain filing system and manage confidential information.
• Order office supplies as needed.
• Participate in on-call rotation for professional staff.
• Keep accurate records of deposits, payments, and charges.
• Submit deposit logs to management regularly.
• Handle NSF checks and communicate with residents.
• Assist with past due collections, including court filings and evictions.
• Serve as primary contact for site vendors on accounts payable/receivable issues.
• Create year-end reports for management and stakeholders.
• Assist with leasing, marketing, and residential programs as needed.
• Perform other duties as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• High school diploma or general education degree (GED). Bachelor’s degree and relevant experience preferred.
• 2-3 years’ clerical experience in property management.
• Proficiency in property management software (Entrata or similar platforms).
• Excellent attention to detail and organizational skills
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines effectively.
• Working knowledge of Microsoft Word, Excel, and Outlook
• Ability to operate basic office equipment including photocopier, fax, and telephone.  Basic typing and filing skills

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The work environment is mid-to-high paced. The noise level is usually moderate. 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee is regularly required to stand, walk; use hands, handle, or feel; reach with hands and arms and talk or hear. The employee is frequently required to climb or balance and stoop, kneel, crouch, or crawl. The employee is occasionally required to sit.  The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and distance vision. 

This is not an employment contract.

Salary commensurate with experience. Competitive benefits package, including health benefits, dental benefits, vision coverage, and 401K. 

If you are unable to apply because of incompatible assistive technology or a disability, please COCM Recruitment from our website. We will make every effort to respond to your request for assistance as soon as possible. 

To provide equal employment opportunities to all individuals, employment decisions at Capstone On-Campus Management (COCM) will be based on qualifications, and abilities. COCM does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, marital status, veteran status or any other characteristic protected by law.