Assistant Director of Facilities

Job Title: Assistant Director of Facilities 

Reports To: Area Manager 

Location: Fraternity Row, Sanctuary Suites and Sunset Plaza - San Diego State University

Compensation: $80,000.00-$85,000.00 per year and a comprehensive benefits package 

FLSA Status: Exempt  

Summary

The Assistant Director of Facilities oversees maintenance operations for a student apartment community, ensuring the upkeep of buildings, grounds, and equipment. This role involves supervising maintenance staff, managing vendor contracts, overseeing facility repairs, and maintaining resident satisfaction. Key responsibilities include HVAC, electrical, plumbing, landscaping, preventative maintenance, budgeting, and on-call duties. Professionalism and effective communication with internal and external stakeholders are essential.

Position Responsibilities

Facility Management & Maintenance

• Develop and implement interior and exterior maintenance programs to ensure high-quality repairs and preventative upkeep.
• Oversee all contractor-performed renovations and repairs, conduct inspections to ensure quality workmanship.
• Monitor and maintain key systems, including HVAC, fire alarms, elevators, boiler systems access control, garage gates, and security cameras.
• Manage site-wide pest control efforts
• Conduct daily property inspections and comprehensive monthly site assessments.

Staff Supervision & Leadership

• Supervise, hire, train, and evaluate maintenance staff.
• Develop on-call duty schedules and participate in the rotation.
• Provide leadership and oversight to ensure efficient maintenance operations
• Monitor staff and contractor performance to uphold quality standards.

Resident & Community Support

• Respond to all maintenance requests within 24 hours.
• Communicate facility updates and maintenance issues to residents as needed.
• Oversee unit damage inspections upon resident move-outs.

Administrative & Budgeting Responsibilities

• Maintain work order tracking systems to ensure timely completion of requests
• Assist with budget preparation and financial planning for maintenance operations.
• Manage inventory and procurement of tools, equipment, appliances, and furniture.
• Assist in bid preparation and review processes.

Additional Duties

• Perform general maintenance tasks, including furniture repair, painting, plumbing, appliance repair, minor electrical work, and HVAC troubleshooting.
• Oversee the organization and security of maintenance storage areas.
• Coordinate contractor and staff scheduling during unit turnover periods.
• Other duties as assigned.

Supervisory Responsibilities

The Assistant Director of Facilities directly supervises Maintenance Technicians and janitorial staff, ensuring compliance with organizational policies and industry best practices. Responsibilities include hiring, training, assigning work, evaluating performance, and resolving operational issues.

Qualifications  

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• High school diploma or GED.  
• Supervision experience. 
• Minimum of 3–4 years of experience in apartment maintenance or campus facilities management.
• Experience supervising Maintenance Technicians and janitorial staff.
• Ability to move and lift to 50lbs and navigate up and down stairs.
• Ability to serve on-call maintenance rotation.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The work environment is mid-to-high paced. The noise level is usually moderate. 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. 

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to walk, climb stairs, and reach with hands and arms. The employee is occasionally required to stand and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and distance vision. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. 

Salary commensurate with experience. Competitive benefits package, including health benefits, dental benefits, vision coverage, and 401K. 

If you are unable to apply because of incompatible assistive technology or a disability, please contact COCM Recruitment from our website. We will make every effort to respond to your request for assistance as soon as possible.

To provide equal employment opportunities to all individuals, employment decisions at Capstone On-Campus Management (COCM) will be based on qualifications and abilities. COCM does not discriminate in employment opportunities or practices based on race, color, religion, sex, national origin, age, disability, sexual orientation, marital status, veteran status or any other characteristic protected by law.

Salary : $80,000 - $85,000