What are the responsibilities and job description for the Executive Assistant position at Capstone Search Advisors?
EXECUTIVE ASSISTANT
Job Summary
Our client is a leading commercial development company based in an Eastside suburb of Cleveland. This company is seeking an Executive Assistant who is interested in supporting an executive team in a fast-growing commercial real estate portfolio.
The Executive Assistant will support ownership and senior executives in managing day-to-day operations, providing administrative support to ensure efficient business operations. This role requires a high level of discretion, organization, and multitasking abilities.
Duties and Responsibilities
Manage executive calendars, including scheduling and prioritizing meetings, calls, and appointments.
Organize travel arrangements, including accommodations, itineraries, and necessary documents.
Coordinate signature preparation and execution for various company documents.
Prepare and edit documents, reports, and presentations, often with confidential information.
Coordinate meetings, including arranging catering, technology, and materials.
Assist with invoicing and expense tracking and report preparation as needed.
Maintain records and files with high accuracy and confidentiality.
Assist in maintaining office supply inventory and vendor relations.
Conduct industry research and stay updated on trends to provide insights to executives.
Other responsibilities to ensure a tidy and functional workplace.
Perform other duties and tasks as required to support business goals.
Qualifications
5 years of experience as an executive assistant, preferably in real estate or a related industry.
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
Strong organizational, multitasking, and communication skills.
Ability to handle confidential information with discretion and professionalism.
Detail-oriented with strong time-management skills and ability to work independently.
Experience working commercial real estate or legal industry preferred.
Full-time, on-site position.
Benefits
- Medical
- Dental
- Vision
- Short Term Disability
- Life Insurance
- 401K
- Paid PTO
