What are the responsibilities and job description for the Bookkeeper position at Capstone, Talent Launch?

Compensation :

Fairfield County IT Services company is looking for a Bookkeeper to join their growing team. The Bookkeeper is responsible for all Accounts Payable and Accounts Receivable functions. The Bookkeeper will work closely with the Procurement Specialist and will report to the Accounting Manager.

Basic Functions :

Manage the AP process to include : audit, enter and process all vendor bills, weekly check runs
Prepare and send out all client invoicing through an automated process using ConnectWise to include,

monthly recurring invoices, after hours, block time overage, and project invoices

Monitor customer account details for non-payments, delayed payments - regular on-going collection efforts

Handle and process incoming payments (checks, electronic payments to include bank runs as needed)

Prepare and process monthly sales tax analysis and payments

Input and process monthly expenses associated with company credit cards

Audit and Input weekly expense reports from employees

Assist in set up of recurring billing / agreements in ConnectWise- back up Acctg Manager as needed

Assist the Acctg Mgr in ensuring the accuracy of the general ledger and month end processes

Assist the Acctg Mgr to provide accurate reports and metrics to the company management

Assist Acctg Mgr with month end journal entries and analysis as needed

Assist Procurement Specialist as needed

Assist as needed in vendor negotiations for best pricing and services while establishing and maintaining great

relationships

Assist as needed to ensure equipment orders are properly handled and fulfilled in time

Additional Duties and Responsibilities :

Work with other employees at all levels and from other departments as needed

Participate in group discussions, meetings, work teams, company staff meetings and events

Understand processes in ConnectWise by completing assigned training materials and blueprints on the ConnectWise University

Various ad hoc responsibilities

Qualifications :

Solid understanding of A / P and A / R functions as well as general ledger accounts.

Working knowledge of QuickBooks Accounting software

The ability to use ConnectWise CRM, Quosal for sales and service

Working knowledge of payment portal site ConnectBooster

Proficient in general office applications and accounting software

Strong data entry skills

Strong organizational, presentation, and customer service skills

Skill in preparing written communications

Interpersonal skills : such as telephony skills, communication skills, active listening and customer-care

Ability to multi-task and adapt to changes quickly

Self-motivated with the ability to work in a fast-moving environment

Educational / Vocational / Previous Experience Recommendations :

4 years of bookkeeping and / or related experience

Experience working in an IT MSP environment is a plus

Procurement experience with distributors is a plus

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