Office Manager

Capture Technologies is looking for a highly organized and dependable Office Manager to join our team in Linden, NJ. This is a full-time, in-office position that supports our entire organization.

As our Office Manager, you'll be the operational anchor for administrative, travel, shipping, and vendor coordination. This role is essential to the success of our team, supporting departments across time zones and keeping our logistics running smoothly for corporate events and internal operations.

Summary of Responsibilities:

Administrative Support

• Support employee onboarding and maintain accurate HR documentation
• Coordinate administrative tasks related to payroll, insurance, and team communications
• Manage internal updates, holiday calendars, and general clerical needs

Travel & Technician Coordination

• Manage travel for event technicians, booking flights and coordinating hotel arrangements.
• Maintain and update technician availability in internal tools
• Confirm and file all booking details and travel confirmations

Sales & Proposal Support

• Review sales proposals for accuracy, tax rates, and tech scheduling
• Maintain internal proposal and event records across our systems
• Partner with sales to ensure operational alignment on service delivery

Office & Vendor Coordination

• Serve as the point of contact for local office operations
• Manage shipping and supply deliveries, vendor communications, and logistics
• Assist with badge orders, document storage, and invoice processing

Shipping, Inventory & Event Support

• Oversee badge and RFID inventory tracking and reordering
• Allocate weekly shipping charges to events and maintain post-show billing files
• Coordinate with vendors and internal teams for shipping timelines and requirements

Preferred Skills/Experience:

• 2 years of experience in office administration, logistics, or operational support
• Excellent organizational skills and attention to detail
• Strong verbal and written communication
• Proficient in Microsoft Excel, Word, and general office software
• Experience booking travel or coordinating vendors is a plus
• Familiarity with QuickBooks or accounting systems (helpful, but not required)
• Comfortable working onsite full-time in Linden, NJ
  

Why Capture?

Capture Technologies is a full-service provider of onsite event technology for corporate events across the U.S. We’re a small but strategic and agile team known for being collaborative, adaptable, and people-first. We offer fully funded healthcare, flexible schedules, and a supportive environment where your contributions make a real impact.