What are the responsibilities and job description for the Administrative Assistant position at Capuchin Community Services?
Administrative Assistant – Capuchin Community Services, Milwaukee, WI
The Province of St. Joseph of the Capuchin Order
Inspired by the gospel of Jesus and the example of Francis of Assisi, the Capuchin friars of the Province of St. Joseph, together with our partners in ministry, prayerfully build sisterbrotherhood in the world. We attend simply and directly to the spiritual and other basic human needs, especially those of the poor and disenfranchised, promoting justice for all.
Capuchin Community Services (CCS) is a ministry of the Province of St. Joseph. Some of the services include a pantry, clothing closet and meal program at its two locations. The Administrative Assistant at the House of Peace, in support of the Assistant Director, creates welcome, coordinates activities within the site’s ministries, and connects guests with the resources of the HOP.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Demonstrate, exemplify and support the mission, vision and values of The Province of St. Joseph of the Capuchin Order and its Capuchin Community Services ministry.
- Welcome guests, volunteers, collaborators and ensure they are accounted for and being responded to.
- Answer guest questions and guide as appropriate.
- Draft thank-you letters to donors and volunteers.
- Maintain waiting list for larger items, tracking availability and distribution.
- Hand out hygiene bags, baby sanctuary items as needed keeping track of number distributed.
- Screen guests needing direct help for eligibility, verifying information as required.
- Screen incoming calls and correspondence and respond independently when possible.
- Assist the Site Manager in collecting, tracking, and reporting the number of people served by HOP ministries.
- Assist the Assistant Director in maintaining the site calendars – appointments; events; deliveries and pick-ups; outside groups using HOP; sign-ups for HOP drives.
- Create fliers and other collateral to promote site activities and announce schedule changes.
- Maintain office supplies.
- Comply with Province and ministry policies, procedures, guidelines, and standards.
Qualifications: High school graduate or GED, 2 years’ experience in Administrative Assistant capacity or Associates Degree, effective Microsoft Office skills, effective time management, problem solving, interpersonal, organizational, presentation and verbal and written communication skills, ability to maintain confidentiality, ability to be welcoming and professional and travel locally, ability to effectively engage with guests, must be able to lift and move up to 20 pounds.
Interested candidates can apply in any of the following ways:
Submit letter of interest and resume to:
1. employment@thecapuchins.org Include Administrative Assistant in the subject line.
(Or)
2. Attention: Human Resources
RE: Administrative Assistant
The Province of St. Joseph of the Capuchin Order/Conner Kitchen
4390 Conner
Detroit, MI 48215
Review of resumes will begin immediately.
Job Type: Full-time
Benefits:
- Dental insurance
- Employee assistance program
- Health insurance
- Paid time off
- Retirement plan
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
People with a criminal record are encouraged to apply
Education:
- High school or equivalent (Required)
Work Location: In person